The Vice President and Chief Financial Officer (hereinafter CFO) is responsible for the organization’s overall financial plans, policies, and accounting practices. This role directs and is responsible for budgeting and accounting as well as federal regulation compliance in the area of Medicare funding including completion of annual and mid-year cost reports. Develops and reports all fiscal aspects of the organization to the LifeShare Board of Directors and Finance Committee. The CFO will play a critical role in partnering with the President/CEO and the LifeShare Leadership Team in strategic decision making and establishing overall goals for the organization.
ESSENTIAL JOB FUNCTIONS:
Must exhibit and model LifeShare’s organizational clarity (core purpose, core values, business definition, and strategic anchors) in all job functions and in all interactions both internal and external to LifeShare.
Responsible for the development of the Finance department and the overall management, leadership, and guidance of the Finance department staff and their job responsibilities.
Updates and implements all necessary financial business policies and accounting practices, as needed.
Working under the guidance of the President/CEO and with the corporate goals in mind, the Vice President, Finance will develop financial analyses of existing programs, new programs and business opportunities, new strategic initiatives, capital projects including new construction or property acquisition, and new and existing investments that may arise from time-to-time.
Effectively communicates all fiscal operation results, analyses, and forecasts to President/CEO, the LifeShare Finance Committee, and the LifeShare Board of Directors.
Coordinates and leads annual audit process (financial audit and, in conjunction with VP, Human Resources, the 401K audit). Interface with external auditors and report to the Finance Committee of the LifeShare Board of Directors. Assesses any changes as necessary.
Coordinates and leads annual budgeting and planning process in conjunction with President/CEO and the LifeShare Leadership Team.
a. Develops and assures accuracy of budget templates, and educates leaders on requirements of budget process.
b.Administers and reviews all departmental financial plans and budgets, drawing concerns or errors to department leaders’ and Executive leadership’s attention when necessary to assure a complete and accurate budget.
c.Presents financial budget plan to the Finance Committee of the LifeShare Board of Directors and assists the Finance Committee Chair in presenting the budget to the Board of Directors.
d.Monitors progress and changes to the budget during the fiscal year and keeps Executive Management, LifeShare Leadership Team, and the LifeShare Finance Committee abreast of the organization’s financial status.
Manage organization’s cash flow and forecasting as well as investment activity.
Coordinates with investment account advisor(s) to manage flow of funds to and from investment accounts, track and trend performance data from statements, and report to the LifeShare Board and Finance Committee on a quarterly basis. Interface with the Finance Committee Chair and the LifeShare President/Chief Executive Officer regarding account management decisions.
Responsible for accurate and timely completion of the annual Medicare cost report, which includes report work-up and submission as well as follow-up on CMS reviews and audits. Additionally responsible for performing one or more mid-year/interim cost reports as directed by the President/CEO.
Coordinates the gathering of data for the completion and submission of the organization’s annual tax return.
In conjunction with the President/CEO, the EVP/COO, and the Vice President, Human Resources, maintains the business insurance needs of the organization in coordination with external vendor agents.
In conjunction with the VP, Human Resources, maintains, oversees, and administers the organization’s 401(k) Profit Sharing Plan and its activity in coordination with external plan provider and the organization’s external fiduciary.
Participates as an active member of the LifeShare Executive Leadership Team.
Also provides the applicable services above for the LifeShare Foundation under the direction of the President and CEO and in close cooperation with the VP, Foundation Director.
Establishes mechanisms for receiving financial donations and grants to the LifeShare Foundation.
NON-ESSENTIAL JOB FUNCTIONS:
Note: These “non-essential job functions” represent job functions which the incumbent is responsible for performing. However, if necessary, these job functions could be performed by other personnel.
Provides secondary backup services for accounting related software only.
Maintains and advances technical skills through professional education and training thereby increasing the effectiveness of the accounting department.
Performs other duties as directed by the President/Chief Executive Officer.
PHYSICAL ENVIRONMENT/WORKING CONDITIONS:
This is a full-time position based in Oklahoma City. Normal hours may include planning time, consultation with staff in Oklahoma City and the regional locations, travel to hospitals, professional groups, speaking engagements and education activities.
Working evenings and weekends may be required occasionally to perform the tasks outlined in the job description.
Travel by personal auto, charter or commercial aircraft may be required with reimbursement for personal auto use provided by the company policy according to the IRS policy. (Essential job function).
Must be able to effectively communicate in a variety of environments, both indoor and outdoor, and under a variety of environmental conditions.
Position requires finger dexterity which would normally be used to operate a telephone, calculator, and computer equipment.
Must have command of the English language and be able to speak clearly to convey information to business contacts and other LifeShare employees over the phone and in person.
Requires ability to work under stress with numerous interruptions, distractions, and changing priorities.
Must have the mental capacity to retain business and technical information.
Must have vision correctable to 20/20 in order read correspondence, reports, and
Must be able to sit for at least eight hours a day.
General office equipment
OTHER: (i.e., access to confidential information):
The Vice President and Chief Financial Officer, is expected to maintain confidentiality of all donor/recipient information.
Bachelor’s degree in business or accounting required. Advanced degree strongly preferred.
Certified Public Accountant (CPA) certification strongly preferred; if not CPA, must have 5 years’ OPO and/or Medicare cost reporting experience.
Minimum five years senior fiscal/accounting experience required. Seven or more strongly preferred.
Minimum five years previous senior management experience with demonstrated team leadership required.
Previous healthcare, non-profit, and Medicare Cost Reporting experience strongly preferred.
Proven experience in conducting pro forma financial analysis required.
Proficiency in the use of computer equipment and software, including but not limited to Windows environment (Word, Excel, Outlook) and advanced skills with computerized accounting software (such as Great Plains ) required.
Strong interpersonal skills and the ability to work both independently and as part of departmental, cross-departmental, and executive teams required.
Proven ability to assess priorities and effectively multi-task on many projects.
Proven effective communication, both written and verbal, in order to effectively communicate with staff, Board of Directors, and outside professionals to include, lending institutions, attorneys, auditors, and business owners.
LifeShare Transplant Donor Services of Oklahoma, Inc. (LifeShare) facilitates the recovery of organs and tissues in the state of Oklahoma, serving 3.8 million people.
LifeShare employs 89 staff members committed to the mission of saving and enhancing lives through organ and tissue donation.
LifeShare has a generous benefit package which includes: health/dental; short-term/long-term diability; life insurance; 401(k); cafeteria 125 plan; annual/sick leave accrual; and tuition reimbursement.