This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We provide a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research, creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,000 students. About half of all undergraduates are first generation college attendees or are from underrepresented groups; nine out of 10 are from Washington. Located along a river and wetlands just north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership in the state of Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
The Organizational Excellence & Human Resources (OE/HR) department is committed to building successful partnerships and creating the best and most responsive, people- centered organizational practices across UW Bothell. These practices allow us to work strategically with the diverse UW Bothell community to advance cultural wellness, embrace change and the opportunity it brings. We aim to attract and inspire excellence in people so that UW Bothell is successful in its mission.
Our UW Bothell OE/HR has an outstanding opportunity for a Human Resource Assistant Senior. The successful candidate will be professional, dependable, and able to work under pressure, receptive to change, willing to learn, and have the ability to work both independently and as part of a team.
Under general supervision, the HR Assistant Senior will perform a variety of staff and faculty human resource duties and be the first point of contact for the office. This position is fast paced, requiring attention to detail, and exceptional multi-tasking and interpersonal skills. The successful candidate will have at least intermediate knowledge of Microsoft Office and a high level of initiative in keeping current with technological changes. Must also be able to take direction and then prioritize based on changing department needs. The confidential nature of the work requires excellent judgment in all activities and the ability to devise methods for accomplishing tasks with minimum direction in a timely and efficient manner.
The HR Assistant Senior will provide administrative support to the OE/HR Assistant Vice Chancellor and the OE/HR team in such areas as coordinating and scheduling meetings, entering data into databases and/or spreadsheets, filing systems, calendar planning and correspondence. Work collaboratively with the OE/HR team to support UW Bothell OE/HR initiatives and provide excellent customer service to our campus partners.
As first point of contact, greet visitors, coordinate and schedule meetings. Manage & respond to OE/HR email boxes for staff and faculty. If needed, triage messages and route to appropriate responder.
Independently respond to basic questions, explain and provide timely information regarding policies, rules and regulations applicable to OE/HR in person, on the phone and via email.
Support faculty promotion and tenure (P&T) process by: o Copying and preparing P & T files for delivery to Academic HR o Oversee administration details of P & T files
Upon request of employees, review HR related forms for completeness and accuracy and submit to appropriate UW office. Produce relevant HR letters per employee requests.
Support calendaring requests of OE/HR staff and reserve rooms as needed.
Records management: o Responsible for records management compliance regulations regarding filing, maintaining and shredding of files o Create and maintain personnel files o Track and maintain performance evaluation files
Support public records requests.
Maintain office and training supplies, place orders through eProcurement.
Budget reconciliation of OE/HR budgets
Update and maintain current state and federal posters on legal board.
OE/HR Technology & Data:
Analyze OE/HR technology needs in order to research, recommend, test and evaluate new technology systems; participate in related decision making meetings, and act as OE/HR technical point of contact for SharePoint, Interfolio, and Docusign.
Create strategic, logical, hierarchical information structures to formulate how systems work in present and future state such as timelines, graphics and organization of materials. Provide training for users regarding changes as needed.
Generate requested reports and communication: analyze and summarize data to prepare reports in Excel, SharePoint, Visio, Interfolio and other systems. Verify accuracy of data and reports.
Comfortable and confident with technology: o Strong proficiency with MS 365 products -Able to develop PowerPoint presentations, create Visio graphics -Creating and updating databases -Create and update spreadsheets o Create and maintain OE/HR SharePoint documentation o Update and monitor OE/HR website information and links o Recommend updates and changes to information and sites to maintain accuracy and up to date processes
Support Workday (HR/Payroll system) o Schedule trainings o Send out communications to campus partners o Learn and provide give basic information regarding Workday to users
Monitor temporary hourly reports; follow-up with managers as needed to ensure 950-hour compliance
Trainings & Events:
Support planning for OE/HR events and offerings such as benefits events, trainings, Staff Appreciation o Prepare materials for presentation o Order needed supplies o Request and follow-through with internal approval forms o Photocopying & calendaring o Communicating information via email to campus and attendees o Track attendance and update database
Preparations for monthly New Staff Orientation o Send welcome email to new employees o Produce appointment letters o Prepare orientation packets o Schedule times and rooms for orientation o Room set-up/tear down o Track attendance and update database
Other duties as assigned
Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.
Additional Skill Requirements:
Strong commitment to the Human Resources profession with ability to be adaptable, and to handle competing priorities and confidentiality. Professional appearance, communication style and presentation skills.
Ability to generate, read and interpret general business correspondence, policies and procedures, referral information, HR documentation and applicable University policies & procedures, and state & federal laws.
Intermediate knowledge of Microsoft Office (including Word, Excel, Visio, SharePoint and Power Point) and a high level of initiative in keeping current with technological change.
Possess strong critical thinking skills to determine whether events or processes comply with laws, regulations, or standards.
Ability to interpret a variety of OE/HR information furnished in written, oral, schedule or diagram format. Continuously build knowledge of OE/HR.
Customer service oriented, able to handle frequent interruptions, deal with confidential information, demonstrated interest in interpersonal interactions, communicate clearly and compassionately with empathy
Inclusion Oriented: Ability to establish and maintain effective working relationships with staff, vendors, and outside contacts from a wide variety of ethnic, socioeconomic and cultural backgrounds; good diplomatic skills.
Excellent organizational skills, with ability to prioritize workload, work independently, and complete tasks in a timely and efficient manner.
HR experience in a higher education setting
Experience using, or capacity to quickly learn, Interfolio and Docusign
Condition of Employment:
Dedicated office hours from 8:00 am 5:00 pm. Occasional overtime may be needed to complete projects.
Open office space
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.