Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Childcare Quality and Early Learning Center for Research and Professional Development (CQEL) is funded by Washington State's Department of Early Learning and the Bill and Melinda Gates foundation. CQEL provides training and research on the quality of child care and early learning in WA State. Currently, CQEL is involved in the Washington State QRIS initiative, Early Achievers.
CQEL has an outstanding opportunity for an Assistant to the Director. Using independent judgment, the Assistant to the Director provides executive level support and management of administrative functions for the Director of the Childcare Quality and Early Learning Center for Research and Professional Development (CQEL). The essential task of this position is to ensure the operational efficiency for the Director in her scholarly and administrative roles as Director of CQEL and EarlyEdU Alliance. The Assistant will advise and represent the Director and be in regular contact with Faculty, Senior Scientists, Staff, and Students within CQEL, the University and our collaborating partners at OSPI, DEL, and Child Care Aware Washington. The Assistant will manage the major flow of activity, work and communication to and from the Director.
Duties & Responsibilities:
The Assistant to the Director serves as the main liaison to the Director within the University, with collaborating organizations and individuals, and regionally and nationally with other institutions and individuals. This includes interacting with contacts in other programs to develop and execute open and easy communication on behalf of the Director and her mission. The Assistant is responsible to the Director, managing activities in the following areas:
Acts as a liaison between the Director and faculty, research scientists, the Director of Research and Evaluation, the IT Specialists and staff regarding program activities, policies, schedules, deadlines, etc.
Acts as Director's liaison with the Dean's Office in the College of Education, the Executive Director of the EarlyEdU Alliance, administrators at the Department of Early Learning, Program Officers at philanthropic organizations and other senior administrators.
Assists the Director in such duties as may be assigned or delegated, including staffing analyses and recommendations regarding policies and procedures; communicates and implements policies and procedures ensuring that all levels within the organization are informed on relevant issues.
Advises the Director in her activities with CQEL, EarlyEdU Alliance and collaborating partners and facilitates and implements improvements in line with overall strategic objectives. This includes managing logistics and preparing meetings, securing documents and information, developing agendas and representing the Director at committee meetings.
Plans and arranges for discussions or research and professional development presentations as needed; researches projects; tracks progress of CQEL activities and delivers reports to interested parties.
Develops special projects when needed or as assigned.
Maintains appropriate administrative procedures.
Participates as assigned in projects under the direction of the Director. Current special projects or process improvements underway include: coordinating staff training in specialized research techniques, participate in identifying more efficient methods for creating project updates for public communication purposes.
Provides input regarding workload planning and priorities in the implementation and execution of planned programs for the Director. This includes establishing and maintaining standards for procedures.
Reviews and screens incoming mail and phone calls.
Prioritizes and advises the Director on priorities. Sets up appointments, maintains and manages an electronic calendar and task list for the Director, and ensures all meeting prep is done ahead of time, and in time for the Director's review.
Ensures deadlines are met.
Tracks all upcoming meetings and reviews accompanying paperwork to ensure all obligations are met.
Manages travel-related transactions and expense accounts for the Director. Independently sets up and maintains confidential files.
May delegate administrative tasks to staff who co-maintain the Director's computerized calendar, travel schedule and travel arrangements.
Composes correspondence, documents and reviews of grants and journal papers using technical or education terminology from written materials, web searches, meetings and discussions.
Manages the preparation of papers, reports and required submissions. This includes editing and composing drafts of text (administrative and non-scientific).
Assists in the preparation of presentations and visual aids for the Director. Writes drafts and tables as described for papers.
Performs library work and literature searching; secures articles from scientific journals as needed by the Director or directs other staff to do so.
Prepares and submits documents for approval; liaises with UW, CQEL and partner institution offices for proper documentation and procedures; updates information and maintains files of approved research and development protocols.
Other duties may be assigned to meet business needs.
Bachelor's Degree to include a minimum of at least 3 years of progressively responsible experience in administrative management and support for a complex organization and/or executive support.
Competency in time management, organization, multi-tasking, and attention to detail.
A positive attitude to thrive and succeed in a fast-paced environment.
Experience with standard computer programs; experience creating spreadsheets to maintain database records and create reports.
Facility with e-mail, internet, and web searching.
Professional appearance, communication style, and presentation skills.
Experience with a word processing/editing program, preferably Microsoft Word; experience performing complex word processing tasks such as incorporating edits across multiple individuals, merging documents, integrating text with graphics, spreadsheet and database files, and maintaining bibliographic databases.
Experience with a database program such as Filemaker.
Experience with programs such as Visio, Lucidcharts or other flowcharting tools
Experience with a presentation/drawing/slide program, preferably PowerPoint.
Informed judgment and maintenance of a high level of confidentiality. Demonstrated initiative in resolving complex problems.
Ability to work evenings and weekends (on an infrequent basis) to support Director in presentations, conferences and other public activities.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration
Experience within the field of education. Able to work independently, coordinate activities with other staff and personnel with nominal supervision.
Experience with project management tools.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.