This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Division of the Attorney General's Office (AGO) has an outstanding opportunity for a Budget/Fiscal Analyst.
The UWAGO is comprised of 19 attorneys and 12 support staff. The Division provides legal services to the UW. The UW is a large, complex client with campuses in Seattle, Bothell, and Tacoma with over 45,000 students, and over 30,000 faculty and staff, including three major medical centers.
The University of Washington Division of the Attorney General's Office (UWAGO) provides diverse, broad and complex legal advice and representation to the University of Washington. In addition to the lawyers practicing as Assistant Attorney Generals, the office regularly contracts with a wide array of private attorneys called Special Assistant Attorney Generals (SAAG). UWAGO legal work can involve University budgets as well as budgets from other state agencies including the AGO. Our work extends across the University's three campuses and may involve budgets from a variety of campus departments, schools and programs. Under the general direction of the Office Administrator and Division Chief, this person will perform a variety of complex operating budget and fiscal support functions such as analyzing and developing budgets involving state funds, local funds and transfers from budgets of other University offices; assisting in the development of fiscal policies including the use of a new e-billing Software as a Service (SAAS) program; preparing analysis and narrative in support of program plans and budget requests; evaluating financial alternatives and recommending appropriate action; establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems which have office wide impact.
This position will serve as the office (1) lead budget analyst, (2) fiscal specialist, and (3) contracts manager for the SAAG contract database. The position will perform budget analysis duties in accordance with Generally Accepted Accounting Principles (GAAP) and OFM regulations. The position will also perform complex technical fiscal analysis and financial reporting regarding the use of SAAGs. This includes the use and modification of complex computer budget models to make budget projections and working with a new e-billing software for paying and tracking the work of SAAGs in support of the University as well as reporting to OFM. The position will also make travel arrangements and handle some procurement tasks.
Duties include but are not limited to:
Manage departmental travel requests. Ensure appropriate processing of travel through Ariba and TEMS (AGO System) obtaining approval in advance, and ensuring compliance with all UW, AGO, state and state regulations.
Obtain source documents and ensure that the correct budget is charged.
Process expense reports.
Track and process purchasing requests using appropriate procurement method via ARIBA or ProCard, ensuring compliance with all applicable policies and regulations.
Manage and reconcile ProCard purchases. Acquire source documents to ensure that appropriate use taxes and object codes are applied, and the charges are allocated to the correct budget.
Reconcile source documents (expenditures and revenue) to university transaction records; request missing documentation, recommend corrective actions and prepare transfers as needed.
Assist with the design, development, evaluation and interpretation of financial information systems and budget/fiscal policies and procedures for the office Leadership Team. This includes both the UW budgets as well as the AGO Legal Services Revolving Fund (LSRF). Perform operating budget analyses and prepare/analyze fiscal and narrative reports for use in developing and modifying office budgets. Perform complex technical fiscal analysis and financial reporting including planning, interpreting and review of a fiscal operation involving overlaps between the offices operating budget, cost transfers from other UW departments and the LSRF.
Contract and E-billing management
In addition to the fiscal and budget work, this position will manage a new software tool called Legal Tracker; an SAAS program for electronic billing. The person will assist in configuring the system and once in place will implement the system. They will input data into the Legal Tracker database, draft contracts using a standard template, issue assignment letters pursuant to the contracts, add users to the database, add executed contracts and assignments to the database, understand various invoice routing processes that will be implemented through the Legal Tracker software, and generally monitor budgets related to each assignment. The person will assist law firms using the Legal Tracker system. The person will facilitate payment of invoices through the University Ariba system or other payment processes.
Act as back-up for Administrative Coordinator on entering and releasing payroll for hourly and monthly employees.
Act as a back-up for the Administrative Coordinator in ordering office supplies for the UWAGO through Ariba or other purchasing sites as necessary.
A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Excellent written and oral communication skills
Demonstrated attention to detail, high level of accuracy, and consistency in performing routine tasks
Outstanding problem solving skills including ability to research and navigate online systems
Resourceful approach to investigating issues/topics including comprehensive follow through
Highly collaborative approach to working with other FISCAL team members
Commitment to providing excellent customer service for a broad range of individuals, including faculty, staff, students and visitors
Ability to work in an open, modular office environment.
Experience with Microsoft Office (Access and/or Excel), Ariba/eProcurement, Workday ProCard, Oasis, MyFD, experience in a law office or law department and experience with a contracts management software or e-billing software.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.