Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Chemistry is one of the largest academic units at the University of Washington, with 45 faculty, 240 graduate students, 65 postdocs, 70 staff, and annual grant and contract expenditures of ca. $23M.
Our Department of Chemistry has an outstanding opportunity for a Director of Finance.
Position Purpose Under general direction of the Department Administrator, the Director of Finance is responsible for the overall direction of financial activities in the Department of Chemistry, with direct responsibility for purchasing and accounting, payroll, grant proposal preparation, and the research storeroom. Through effective interaction with faculty and staff and the supervision of an eight-member work group, ensure the efficient management of chemistry accounting and inventory systems, development of resource rates, oversight of departmental purchasing, payroll, and pre- and post-award grant and contract administration.
Characteristic Duties and Responsibilities General Department Financial Administration
Monitor and control expenditures on state budgets (~$15M/year). Inform Administrator of any possible budget surplus/shortfall. Design and maintain spreadsheets to monitor various internal accounting sub-budgets and projects, changes to state budgets, biennium close records, amortization schedules. Provide reports/projections as required by the Administrator or Department Chair.
Administer department cost centers, including rate determinations, amortization schedules, account balances, and periodic financial reports. Develop, implement, and oversee billing procedures.
Review department procedures and programs and identify needs. Recommend and implement changes, modifications, and expansion with appropriate documentation and analysis in order to meet institutional, state, and federal guidelines.
Develop and document departmental policies and procedures for purchasing and accounting.
Manage and monitor the sophisticated departmental accounting application (PandA). Recommend system improvements to technical staff, and ensure application revisions meet user needs.
Provide authoritative and accurate information and guidance to faculty, staff, students, and researchers on a variety of fiscal topics, such as pre- and post- award management; compensation; allowable expenses; and Department, University, State, federal, and external agency policies, procedures, guidelines, and requirements.
Maintain and track DOF and GOF budget revisions, ensuring their accuracy and integrity.
Serve as department coordinator and approver for the ASTRA access management service.
Grants & Contract Pre-Award
Work closely with the Department Administrator, Chair, and Principal Investigators (PIs) to support all aspects of pre-award grant and contract management and the coordination of post-award services.
Serve as the department liaison to the Office of Sponsored Programs for all aspects of grant and contract administration (e.g., external agency requirements, compliance).
Represent the Department within the campus community and provide interpretation or explanation of Chemistry policies and/or leadership viewpoints. Maintain close contact with outside agencies and UW or external representatives regarding proposal preparation and agency guidelines.
Oversee the departmental grant proposal process, including training of initial SAGE preparers, budget development, and approval of proposals.
Serve as Department coordinator for Fastlane, eRA Commons, Grants.gov.
Oversee Department grant and contract accounting (~$23M/year). Request budget revisions and monitor account balances; perform analyses and projections and prepare financial reports for PIs.
Develop budgets and perform analyses/projections as needed by the Department Chair and Administrator.
Monitor accounting and purchasing practices to ensure compliance with University and State audit guidelines and external agency regulations.
Ensure that Department cost share obligations are met and have been reported.
Ensure accuracy and integrity of the Department of Chemistry payroll (~450 individuals).
Oversee all facets of payroll, including, but not limited to, submission of appropriate forms, verification of budget balances and dates, salary transfers, Grant & Contract Certification Reports, Faculty Effort Certification reports, and Workday entries.
Oversee procurement process and supervise procurement of supplies, equipment, and services as required to meet Department needs and University, State, and agency guidelines.
Develop overall Department purchasing strategies to ensure lowest cost and lowest administrative overhead.
Serve as the Department coordinator and approver for CTA, ProCard, and UW- contracted travel vendors.
Oversee all Chemistry research storeroom budgets, projects, and rates, consulting with the Research Storeroom Manager and Department Administrator as needed.
Analyze inventory to determine optimal levels to meet user demand.
Develop strategic plan for the research storeroom. Assess and balance user, campus, and Department needs.
Oversee storeroom operations and related amenities (e.g., liquid nitrogen, dry ice, solvents, DI water).
Perform other duties as required. Supervisory Responsibilities Supervise 8.0 FTE classified and professional staff. Includes hiring, training, and performance management; scheduling/prioritizing assignments; and implementing effective operating policies, procedures, and systems.
A Bachelor's degree in business administration or a related field AND five years of experience in grant & contract and/or cost center administration, OR an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired; high-level computer literacy; exceptional written and verbal communication skills; experience with UW purchasing and financial systems and procedures; and experience with the grant proposal submission process.
Experience with financial administration in an academic setting.
Ability to react to changing needs and take the initiative to make suggestions, use available resources, and find solutions to answer questions, solve problems, and help better meet the goals of the Department.
Excellent time-management and organizational skills and the ability to independently manage work priorities across multiple complex projects, meeting stringent timelines with minimal supervision.
Proven ability to handle executive-level confidential and financial information with a high degree of tact, judgment, discretion, and diplomacy, and awareness of ramifications of decisions.
Strong interpersonal and collaborative skills to work with large, diverse groups.
Ability and drive to provide excellent customer service and to interact successfully with students, staff, and faculty, including non-native English speakers, using excellent verbal and written communication skills.
Experience with standard office software, especially Word, Excel, and Access; experience with courseware designed for academic instruction helpful but not required.
Experience with UW financial systems (e.g., FIN, PAS, MyFD, GCCR, eFECS, Ariba, eProcurement, eTravel, ProCard, PaymentNET, Workday).
Experience with grant submission systems (e.g., SAGE, Fastlane, Grants.gov, eRA Commons).
Condition of Employment:
Occasional work outside of typical business hours may be required to meet specific deadlines or to accommodate special events taking place outside of normal working hours.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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