This position will work in the Office of the President performing full secretarial duties. The incumbent must be capable of working independently to determine and set priorities, resolve issues and organize multiple activities. Maturity, tact and diplomacy are critical to ensure positive and productive interactions with faculty, staff and senior level management.
1. Work independently to establish and monitor related records and documents. Assist with maintenance of various matrix for Office of President. 2. Write appropriate responses and make independent decisions when handling requests, staff related job duties in the Office of the President. 3. Work with Sr. Executive Assistant and collaboratively with Administrative Assistant, Institutional Advancement to ensure smooth operation of the office. 4. Answer phones, record messages thoroughly. Screen visitors/calls and greet visitors/students. 5. Copying/filing/scanning. 6. Pay invoices over the phone. 7. Preparing/reconciling purchasing card statements/IntelliLink transactions. 8. Format and print general letters for Office of the President. 9. Scan and maintain contacts to NEAT and maintain list of contacts for President. 10. Confirm appointments. 11. Make restaurant reservations. 12. Open and/or close office. 13. Order and maintain office supplies. 14. Maintain maps; information in Office of the President (keep current). 15. Preparing and printing birthday note cards and labels for mailing. 16. Prepare notes, packages for mailing. 17. Stocking beverages, coffees, etc. 18. Maintain clocks. 19. Run errands as needed (on and off) campus. 20. Gather RSVPs for various events/meetings. 21. Work with IT on technology issues and to resolve hardware/software/social media issues. 22. Open and distribute U.S. mail and maintain email for Office of the President email account. 23. On occasion this position may need to drive to access supplies on behalf of the President’s Office. 24. Perform all other duties as assigned.
1. High school diploma required.
2. Proficiency in Microsoft software. 3. Ability to conduct basic research. Write in clear and concise manner. 4. Valid driver’s license. 5. Ability to make independent judgments, handle sensitive and confidential information. 6. Ability to learn and adjust to new technology. 7. Excellent interpersonal and communication skills. 8. Able to work/multitask, daily administrative tasks. 9. Flexible and dependable.
HOW TO APPLY
Submit a letter of interest and an attached resume to email@example.com. To ensure proper processing, applicants must use the following subject line format:
First Name Last Name – Position Reference Number
Example: Bob Morris - 123456
This position description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the employee holding this job. This position description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities and activities may change at any time with or without notice.
In performance of their respective tasks and duties, all employees are expected to conform with the University’s Policy of Ethical Practice and the following: perform quality work within deadlines with/without direct supervision; interact professionally with other employees, students, customers and suppliers; work effectively as a team contributor; and work independently while understanding the necessity for communicating/coordinating work efforts with other employees and organizations.
Robert Morris University is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin. EOE
Approximately 5,200 undergraduate and graduate students from 42 states and 32 nations are enrolled at Robert Morris University, which is located in Moon Township approximately 20 minutes from downtown Pittsburgh.
Robert Morris University offers 60 undergraduate degree programs and 20 graduate degree programs in five academic schools: the School of Business, the School of Communications and Info...rmation Systems, the School of Education and Social Science, the School of Engineering, Mathematics and Science, and the School of Nursing and Health Sciences.
RMU’s mission is to change our students’ lives so that they can go out and change the lives of others for the better. We do this through professional experiences, service learning, global experiences, undergraduate research, campus leadership, and cultural experiences. These activities are documented on RMU’s unique Student Engagement Transcript.
More than 100 clubs and organizations help students to develop leadership skills, network professionally and meet friends. Student organizations include varsity, club and intramural sports, sororities, fraternities and student government. RMU has 23 NCAA Division I athletic programs, including football, men’s and women’s basketball, men’s and women’s hockey, and men's and women's lacrosse.
The university has 571 employees, which includes 200 full-time faculty members.