St. Louis College of Pharmacy is currently seeking an administrative assistant to support our liberal arts department. This person is the primary administrative support person for fifteen to twenty full-time faculty and approximately fifteen to twenty part-time adjuncts, the department chair, and the choral, theater and convocation programs that reside in the department.
You’ll have the opportunity to:
Serve as administrative assistant to the department chair by assisting in managing calendar, meetings, correspondence, travel, projects and communication. Work with the department chair in development and management of the department budget.
Assist choral, theatre and convocation programs by producing flyers, coordinating meetings, payments, schedules and ensuring events are properly booked, scheduled and coordinated with other College departments as necessary. This also may involve contracts, scheduling, travel arrangements, on-campus notices, ticketing and pre-performance set-up. Updates online convocation attendance database and responds to student inquiries regarding convocation attendance.
Serve as liaison between department faculty, students, various campus offices and the general public.
Provide and coordinate support to department faculty members’ teaching, scholarship and service activities including, but not limited to: (a) making travel reservations and appointments (b) preparing exams, correspondence, presentations, pamphlets, and databases, and (c) mailing, copying, emailing and faxing materials.
Support faculty recruiting activities, including developing itineraries, issuing correspondence, scheduling on-campus activities and coordinating with outside institutions.
Serve as a resource for helping new faculty become accustomed to the department and College environment.
Coordinate ongoing activities of the department (course evaluations, grade reports, annual reports, etc.)
Compile reports, charts, schedules, and other documents as required.
Order and stock supplies for the chair and department members.
Coordinate all department monthly meetings, including setting location and recording attendance; take and distribute minutes in a timely fashion.
Schedule, supervise and evaluate activities of student workers.
Perform other duties as requested. The department chair will help prioritize, when necessary.
Assume primary responsibility for organizing and participating in new faculty orientation to the Department.
Serves as webmaster for liberal arts, convocations and theater web pages.
To succeed in this role you will need:
Education & Experience:
Bachelor’s Degree preferred in a liberal arts field. Associates degree or high school diploma with equivalent experience accepted.
Minimum of two years’ administrative support experience in a similar work environment, preferably in higher education with exposure to theater, choral and speaking and performing events.
Strong proficiency in Microsoft Office. Strong Word, Excel and Access skills. Experience with Outlook.
Experience with course management software (Moodle, Blackboard, Web CT) strongly preferred.
The ability to accept responsibility and the ability to work without supervision is required.
Must be self-motivated and highly organized, in order to assist the Department Director in the planning, organization and daily management of all administrative aspects and delivery of services specific to Department activities.
Ability to take charge and make independent decisions; act as a liaison between Department Director and faculty when necessary.
Should maintain a professional appearance, have an outgoing personality and a helpful attitude toward students.
Written and verbal communication skills are required.
Close proofreading skills and a high degree of clerical accuracy are mandatory.
Demonstrated effort to embrace diversity and inclusion.
If this sounds like the job for you here is information on how to apply:
Follow the steps to apply online and submit a cover letter, resume/CV and references. Review of applications will begin immediately and continue until the position is filled.
St. Louis College of Pharmacy is an affirmative action, equal opportunity employer that values diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. EOE/M/F/Veteran/Disabled
Founded in 1864, St. Louis College of Pharmacy is the third-oldest and 10th-largest college of pharmacy in America. The College primarily admits students directly from high school, and the curriculum integrates the liberal arts and sciences with a professional program leading to a Doctor of Pharmacy (Pharm.D.) degree. The College offers a full student-life experience, including nearly 50 student o...rganizations and intercollegiate athletics. Approximately 1,350 students from 31 states and several countries are currently enrolled at the College. Our vision is to be globally prominent in pharmacy and health care education, interprofessional patient-centered care, and collaborative research. We are driven by our values of integrity, professionalism, personal development, valuing diversity and our desire to make a positive difference. Recognized as a Great College To Work For 2012-2015.