Under the supervision of the Director of Student Employment, the Assistant Director of Student Employment is responsible for ensuring effective day-to-day operation of the college’s student employment program, policies and procedures at Berklee and The Boston Conservatory. The Assistant Director manages the bi-weekly payroll process with the Payroll Office for both campuses, manages the hiring process for all on-campus positions, and supervises the student employees within the office. Responsible for advising students regarding student employment policies and procedures. Makes recommendations to the Director regarding changes and improvements to office policy and procedures.
Use of Capabilities: As Illustrated by Typical Activities
Responsible for the bi-weekly payroll related data-entry into proprietary databases for both Berklee and The Boston Conservatory.
Functions as a liaison to the Payroll Department to ensure the accuracy of student documentation, including completion of W4, I9, social security numbers as well as verification of valid visa status of international students for both Berklee and The Boston Conservatory.
Coordination of all filing, and correspondence from the Office of Student Financial Services in the effort to obtain and maintain accurate and complete employment folders.
Under the supervision of the Director, coordinates the student referral process for both Berklee and The Boston Conservatory. Identifies, develops, lists on-campus student employment opportunities with special attention to the Federal College Work-study program.
Under the supervision of the Director, manages the awarding, reconciliation, reporting, and operation of the Federal Work-Study Program at both Berklee and The Boston Conservatory in accordance with college and government policies and procedures.
Responsible for providing information regarding student employment application procedures. Maintains and updates office correspondence and literature.
Conducts student employment application interviews with individual applicants. Qualifies and quantifies student profiles based upon established criteria.
Counsels students regarding student employment related issues.
Hires, trains and supervises a team of student employees. Works with the Director and staff to interview and screen student employment applicants. Ensures that student employees are trained, and are kept up to date on any new projects or policies.
Remains closely attentive to the needs of our international student work force. Making recommendations for any needed programing or changes to operations to best serve these students.
Assists with facilitation of the SSN process for our international students.
Coordinates the annual student employee recognition activities.
Keeps up-to-date of federal, state and university rules and regulations to make sure that appropriate procedures are in place to ensure compliance.
In the absence of the Director, will ensure that the department’s goals are met on a daily basis.
Works to support the Director on Student Employment Workshops as needed: research, administering, booking, etc.
Participate in various enrollment and student affairs events.
Other duties as assigned.
Strong organizational skills; strong record keeping skills.
Must be creative, self-motivated, and have the ability to work independently.
Strong administrative and time management skills.
Mature interpersonal skills in order to deal with a broad range of issues and personalities with particular emphasis on student employment counseling and skills development. Ability to communicate effectively with faculty, staff, parents and external contacts.
Strong written and verbal communication skills: able to conduct both written and oral communication in an articulate, professional and knowledgeable manner.
Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences.
Undergraduate degree required.
Strong customer service experience.
Experience working with databases, spreadsheets and word processing. Prior experience with File Maker Pro and/or Datatel is desired.
Familiarity with standard budgetary procedures.
Experience supervising and managing a team of employees.
The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
*** Application Instructions Specific to this Position ***
Currently enrolled Berklee students may not apply for staff or faculty positions.
Applicants who are both interested and qualified should submit the following materials:
Cover letter that addresses the applicant’s capabilities and experiences.
A resume or CV.
Incomplete applications will not be considered. The position will remain open for applications until filled.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
Berklee provides a diverse and inclusive work environment
We all share a universal love for listening to, and creating music
The mission of Berklee College of Music is to educate, train, and develop students to excel in music as a career. Developing the musicianship of all our students is the foundation of our curriculum. We believe that the lessons and qualities derived from that work?the self-discipline needed for excellence, the empathy required of music making and the openness and inquisitiveness essential to creati...vity?are critical to achievement in any pursuit, musical or otherwise; and that music is a powerful catalyst for personal growth, which is central to any collegiate experience. Founded on jazz and popular music rooted in the African cultural diaspora, our comprehensive curriculum is distinctly contemporary in its content and approach, and embraces the principal musical movements of our time. Through a course of scholarly and practical learning experiences integrating performance and writing, our curriculum covers the variety of influential styles, relevant technologies, and career opportunities open to today's music professional.