Santa Fe College (SF) was recently recognized as the top-rated community college in the United States. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community in which to work and live. SF enrolls over 16,000 students each semester.
The Office for Advancement serves to advance the mission of Santa Fe College and is committed to serving the higher education and lifelong learning needs of Alachua and Bradford County residents. The Office for Advancement serves to seek, secure and manage external funding from both private and public resources for the benefit and advancement of Santa Fe College students. To accomplish these tasks the Office for Advancement includes, the SF Foundation, a non-profit corporation organized to support Santa Fe College under a separate corporate charter and Board of Directors, as well as the Office of Sponsored Projects (Grants). The Foundation is tasked with cultivating and providing stewardship for private donations with an emphasis on honoring and maintaining the intent of the donor, while the Office of Sponsored Projects (Grants) is charged with seeking, securing, and managing resources offered through the public sector, including local, state and federal agencies.
The Office for Advancement is seeking a Financial Operations Manager to provide leadership and professional accounting services to the Foundation and Office of Sponsored Projects with a focus on quality customer service to internal and external entities of the college, the Foundation’s Board of Directors, as well as private donors and program officers. The Financial Operations Manager provides assistance in the performance of various finance and fund raising functions that play a critical role in the financial operations of the Foundation and Office of Sponsored Projects, including supervision of accounting transactions, managerial accounting analysis and decision support, as well as the preparation of financial statements, reports, and other data. This position will recommend general accounting procedures and processes to ensure compliance with the Internal Revenue Service rules governing 501(c)(3) non-profits, College rules, guidelines and procedures, Florida State laws, regulations governing administration and reporting, and various federal, state and local funding agencies, including the Governmental Accounting Standards Board (GASB).
The Financial Operations manager must possess proficient knowledge of the practices of generally accepted accounting principles (GAAP) and stay adept regarding changes and updates to accounting standards to ensure reliable information is provided to the Santa Fe College community, the Foundation Board of Directors, state agencies, federal and local entities. This position must exercise professional judgment at all times, such as during the formulation of policies and procedures, and when performing analysis and account management to ensure accuracy and compliance. Supervisory experience with the ability to understand the internal operations of the Foundation, various grants, and the associated internal policies and procedures that impact the Foundation and SF College are essential to the successful performance of this position.
Responsibilities and duties include:
Supervise the daily accounting and financial activities of the Foundation and the Office of Sponsored Projects.
Process and analyze financial transactions.
Coordinate, prepare for and facilitate the annual external financial audit of the Foundation, including drafting financial statements, preparation of notes to financial statements, as well as the accompanying management discussion and financial statement analysis.
Oversee the day-to-day management of the Foundation’s marketable securities portfolio in collaboration with the Associate Vice President for Advancement and outside investment managers.
Oversee the day-to-day management of the Foundation’s real estate investments and provide guidance to outside property managers concerning the monthly reporting requirements necessary to maintain adequate fiscal controls.
Suggest and assist with the implementation and adherence of accounting practices, policies, and procedures that support efficiencies.
Prepare periodic management reports related to performance of the investments and success in fundraising.
In conjunction with the Director of Sponsored Projects, oversee all accounting and reporting duties related to the submission of grants and grant awards, including the formulation of budgets and methodologies to successfully compete for public resources.
Manage and account for public resources in a manner that meets the programmatic and reporting needs.
Supervise the Office for Advancement’s Senior Accounting Specialist.
Provide and promote service excellence through courteous, informed, accessible and professional engagement.
Perform other duties as assigned.
The Financial Operations Manager will assist in donor cultivation, donor outreach, and donor management by:
Raising funds for the benefit of students.
Raising awareness of the College and the College’s impact on the communities served by SF.
Providing opportunities for donors and prospective donors to interact with students.
Communicating to prospective donors the ways they can make a difference in the lives of SF students by contributing.
Educating donors and prospective donors about the programs at the College.
Rewarding donors through close experiences with the programs they help support.
Facilitating private funding by assisting the Foundation’s Board of Directors with the means to solicit private donations.
Reports to: Associate Vice President, Office for Advancement
Required: A Bachelor’s degree in Accounting with four (4) years of accounting experience or experience in a related financial field is required. This position also requires demonstrated supervisory experience with a focus on quality customer service and proven team leadership skills.A criminal background check will be conducted.
Preferred:Certified Public Accountant (CPA) Licensure with a working knowledge of Governmental Accounting Standards Board accounting principles, as well as grants accounting, reporting, rules and regulations are preferred, as is knowledge and experience with the evaluation, acquisition, and implementation of specialized accounting and reporting applications.
Knowledge, Skills and Abilities: This position requires a highly motivated self-starter with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships inside and outside of the College, possess the ability to prioritize effectively, and proactively solve problems. The successful candidate must be analytical, possess a thorough understanding of accounting standards and reporting requirements, demonstrate computer proficiency using various programs and software including the Microsoft Suite of Office applications. The Financial Operations Manager must possess strong written, oral, and interpersonal communication skills along with exceptional organizational skills and the ability to handle multiple projects simultaneously with a great deal of accuracy, and achieve goals within or ahead of established time frames. This position must work well with students, faculty and staff, donors, potential donors and program officers at all levels within a diverse, multi-cultural, collaborative environment.
Application Process:All applicants must submit an online SF Employment Application, a letter of intent which describes your interest in working as the Financial Operations Manager at Santa Fe College and explains the strengths you can bring to this position, an up-to-date resume, as well as college transcripts to be considered for this position. If applicable, proof of licensure should be uploaded. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made
Additional Salary Information: Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.
Santa Fe College (SF) was established by the state legislature in 1965 as a "community college" to offer wide access to quality higher education for citizens of Alachua and Bradford Counties. Since its founding, Santa Fe has pursued its mission of educational opportunity, responsiveness to the community, economic development and innovation in the public interest. Classes are given at three campus... sites in Gainesville: the Northwest Campus, the Blount Center in downtown Gainesville, and the Kirkpatrick Institute for Public Safety in East Gainesville. In addition, Santa Fe offers classes at the Andrews Center in Starke, the Davis Center in Archer, the Perry Center for Emerging Technologies in Alachua, and the Watson Center in Keystone Heights.
Santa Fe College is committed to an environment that embraces diversity, respects the rights of all individuals, is open and accessible, and is free of harassment and discrimination based on, but not limited to, ethnicity, race, creed, color, religion, age, disability, sex (including pregnancy, gender identity and sexual orientation), marital status, national origin, political opinions or affiliations, veteran status, and genetic information. The college does not discriminate in its programs and activities, including employment and admissions.
Santa Fe College's culture of excellence, collaboration, and dedication to student success is instilled throughout the entire institution. The College serves nearly 22,000 socioeconomically diverse students on our main NW campus and six satellite centers. Staff and faculty nimbly meet the challenge by providing rigorous education coupled with comprehensive supports – whether it's developing apps to help students navigate the registration process, adding critical thinking coursework to every health field, bolstering supports for students who are no longer required to take remedial coursework because of a recent state law, or creating degree programs linked to new regional jobs ranging from high-tech to manufacturing. Santa Fe's president, Dr. Jackson Sasser, has set out to address regional workforce development needs that nearby University of Florida cannot meet alone. For example, Sasser installed a bachelor's degree programs in information technology in response to local companies' needs for programmers and network specialists.