Working with the Executive Director, the AD interacts and builds positive working relationships with team members, faculty, and other external and internal constituents to help support Executive Education programs and projects. The AD reviews, evaluates, and enhances delivery operations across all programs to improve team and program efficiency and effectiveness, including assessing and revising team collaboration practices, staffing/workflow management, and program and departmental metrics.
This role also forecasts and prepares budgets in coordination with the Faculty Director and the Executive Director, administers and reviews financial plans, monitors progress and changes, and keeps leadership team abreast of the department's financial status. The AD has primary input and oversight responsibility for financial systems and related monitoring, tracking, and administration (including mastering and communicating University financial policies and procedures).
In coordination with the Executive Director, supervises general office administration and management:
Oversees (and participates as needed in) event coordination, expense management, communications and ad hoc projects in conjunction with department staff.
Responsible for staff professional development, including team coaching/mentoring
Participation in and preparation of staff performance evaluations and training
Provides input and recommendations on compensation and benefit issues as appropriate.
Trains and provides day-to-day supervision of staff.
Acts as human resources point person on policies and routine personnel matters.
Oversees creation and maintenance of databases, web presence and other office systems.
Manages space allocation, filing systems, technology systems, and department moves.
Negotiates and administers contracts with external vendors or supports staff in doing so
Direct supervision of Financial Associate and Program Technology Specialist
The duties listed above are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This is a term appointment currently expected to extend to June 30, 2018, subject to funding and departmental need.
All offers to be made by HLS Human Resources.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
A Bachelors' degree is required. A minimum of 5 years of academic or nonprofit administration or similar sophisticated office management experience required. Supervisory experience required. Strong technology skills and Microsoft Office (Word, Excel, Access, Outlook, PowerPoint) required.
MBA is preferred. Knowledge of Harvard University Financial Systems a plus. Outgoing personality, entrepreneurial mindset, enthusiasm for team management, and keen attention to detail are key to this role.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.