The primary mission Religious and Spiritual Life is to support the quest for meaning and purpose through exploration, practice, and growth in our religiously diverse and inclusive communities.
The Administrative Assistant 2 for Religious and Spiritual Life Provides administrative support which may include drafting and typing correspondence, reports, charts, graphs, or other documents and communications using word processing, spreadsheet, database, and/or presentation software. Provide basic bookkeeping, screens calls and visitors to direct them appropriately, prepares agendas and makes arrangements including travel for meetings and special events; and/or managing supervisor's and/or departmental calendar.
The above duties are for the office of Religious and Spiritual Life and exercises independent judgment, originality and discretion to support the Student Affairs mission.
Documents and Databases
Prepares manuscripts, grants, scientific, technical and/or statistical documents. Copy-edits for spelling and grammar. Enters information into spreadsheets and/or databases. Creates equations. Compiles routine reports, statistics, tables, charts, and other documents from readily available information in the office of Religious and Spiritual Life in Student Affairs. Office duties include the above documentation possibilities and databases for processing routine financial and human resource transactions, and planning events using an events database.
Processes accounts payables and/or receivables. Verifies income and/or expense. Resolves discrepancies and over/under budget problems. Enters, tracks, and maintains documentation and logs of financial transactions. Ensures that charges have posted to appropriate accounts. Assists with reconciliation of accounts. Reviews budget statements.
Investigates and resolves discrepancies. Prepares budget reports and spreadsheets. Completes routine payroll actions.
Processes a limited variety of routine human resources transactions. Provides information on human resources procedures, such as hiring, training, scheduling, supervising, and evaluating approximately 10 student staff in the office of Religious and Spiritual Life in Student Affairs.
Coordinates calendars in the department. Coordinates travel arrangements. Coordinates events which may include scheduling rooms and/or guest speaker and arranging for routine materials, technology and refreshments.
Coordinates events in the office of Religious and Spiritual Life in Student Affairs for the Alice Millar Chapel, Vail Chapel, and the Parkes Hall Religious Center. Events include weddings, recitals, memorial services and other programming. Duties include: reserving events in events management software, basic interpretation of event policies and procedures, communicating accurate event plans to event production staff, and attending pre-production meetings.
Guides students through university process as appropriate. Advises students or refers them to appropriate university resources, faculty, or staff. Interprets existing policies and procedures.
Participate in the daily activities of Religious and Spiritual Life and helps staff with various initiatives, such as stewarding funds, developing workshops and programs of interest to students, advising student groups and/or service trips, assisting with Interfaith plan implementation, and advocating for social justice awareness and action.
Performs other duties as assigned.
A high school diploma or its equivalent required
Two years of administrative support experience is required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience)
Some college preferred.
Experience with the University Financial system, Kronos and the Student Enterprise System.
Evidence of high level of responsibility for office management procedures and functions.
Demonstrated organizational and multitasking ability.
Excellent oral and written communication skills.
Excellent interpersonal and teamwork building skills.
Ability to meet deadlines.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.