This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The UW Libraries is one of the largest and most innovative libraries in North America with extensive collections in print, electronic, and other formats. Providing services to three campuses, the UW Libraries also plays a significant leadership role regionally and throughout the profession. The UW Libraries is recognized for its excellent service, innovative learning and research spaces, collaborative approaches, extensive assessment efforts and diverse award-winning staff.
The UW Libraries has an outstanding opportunity for a Human Resources Coordinator. This position initiates routine and complex human resources and payroll records changes, oversees day-to-day functions related to hiring of student employees, and provides additional support for the Employment and Payroll Services Manager and the Libraries Human Resources / Organization Development & Training team. This position also assists with receptionist duties and general office support for the Office of the Dean, Libraries Administration.
Workday Records Management - Responsible for initiating HR-related actions in Workday for non-academic staff including but not limited to: employee information changes, hire details, changes to job, terminations, job requisitions, and requesting compensation changes - Assists with the onboarding process and completion of payroll documents for newly hired employees. - As the Time & Absence Initiate for the UW Libraries, responsible for tracking the timely completion of timesheets, making corrections to timesheets and time off requests.
Student employee recruitment and hiring - Reviews supervisor requests for student employment job openings; posts openings and updates application upload site. - Answers questions regarding student hiring from students and library supervisors and leads.
Additional HR support - Maintains organizational charts for the Libraries and its units. - Acts as point person for questions from staff in UW Libraries units. - Maintain records and serve as point person for HR related records retention questions. - Maintains the Staff Service Award program for classified staff, professional staff and librarians. Forwards award notifications to employees and supervisors; orders and delivers awards; maintains award and Dean's recognition correspondence and records. - Maintains the Peer-to-Peer Recognition Program for all Libraries staff, including notifications, preparing cards for staff, and tracking budget spending. - May assist the Employment and Payroll Services Manager in the recruitment process for non-academic personnel. - Tracks leave reports for retired/rehired librarians. - Responds to staff and student inquiries that may involve HR policies and procedures. - Supports HR efforts by preparing documents, creating presentations, validating data, and providing basic instructions to customers. - Assists in developing new programs and services as they relate to Human Resources. - Reviews employment processes and recommends revisions to enhance efficiency of operations; assists in implementing changes to effect continual improvement in services provided; and complies with regulatory and legal requirements. - Maintains HR information on the Libraries intraweb site. - Maintains accurate and up-to-date files for HR department. - Generates reports and data requests for Libraries' Administration and customers, as needed. - Other responsibilities in support of the HR/ODT team goals.
Office of the Dean / Libraries Administration support - Contributes to reception coverage for the Office of the Dean and Libraries Administration. Greet visitors and answer telephones; respond to patron requests by referring calls, requests and individuals to the appropriate person or office or relaying messages. - Assists with general Dean's Office services such as checkout of conference room keys. - Assists with maintenance of unit and conference room calendars - Shares responsibility for distributing incoming mail and fax messages to appropriate staff or mailboxes located in the Office of the Dean, Libraries Administration.
General responsibilities and additional duties - May direct the work of student employees. - Responsible for weekly editing and publishing of Weekly Online News (WON) for the Libraries. - As scheduling allows and in consultation with supervisor, take classes, workshops, training as needed to learn Libraries and University procedures and use of relevant tools. - Understands and abides by the Libraries Communication Responsibilities. Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.
- High School Graduation or equivalent and three years of office experience including at least six months of experience in a human resources or related setting OR equivalent education/experience. - Competency in time management, organization, multi-tasking, and attention to detail. - A positive attitude to thrive and succeed in a dynamic environment. - Proficiency in Microsoft Office products (especially Word, Access, Outlook, and Excel) - Familiarity with e-mail, internet, and web based applications. - Extremely detail oriented. - Ability to contribute positively to a team atmosphere and interact professionally with all internal/external customers.
- Familiarity with University of Washington resources, systems, policies, and procedures. - Familiarity with Workday human resources software.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.