Regular: A position which is considered essential for the effective long-term operation of the university. Persons appointed to this position will receive the privileges and benefits associated with regular employment status.
The University of Iowa is looking to fill two Business Analysis Coordinator positions in the Accounts Payable & Travel Department. These positions will help complete the activities and operational functions of the University's Procurement Card program and provide support for the ProTrav travel and card reconciliation and payment system. Job duties include completing the daily support activities of the card program, helping to expand the card program through the use of new card options, analysis of procurement card and travel related expenses for compliance with business policies, and assisting with functional testing and training of ProTrav system enhancements.
Specific Job Duties Include:
Review regular financial reports of procurement card and travel related expenses to verify adherence to policies and procedures. Review data analysis to detect card misuse or fraud. Monitor accounts or expenditures and reconcile statements and review daily and monthly reports. Issue, maintain and manage University of Iowa procurement cards though the use of multiple online systems. Exercise judgment skills in the application of policies and procedures in the assigned and related work areas. Review and extract financial data from various accounting and information systems to analyze in written, tabular and graphic form to measure program compliance and quality assurance.
Assist in preparation of plans for process improvements with transactional web applications. Develop, organize, and execute test plans. Propose system enhancements and upgrades.
Maintain/develop documented program procedures-business scripts related to card maintenance, training and quality assurance reviews. Develop/Maintain online program training tutorials. Provides system and policy training to faculty, staff and students on a frequent basis. Maintain program websites to assure online resources are updated and accurate. Must apply knowledge and understanding of Accounts Payable, Purchasing, Travel and Procurement Card processes to provide timely, accurate, quality customer service.
Assist in expanding the card program through the use of new card solutions. Research and gather information from various sources, such as department, supplier, and online resources.
A Bachelor's degree in Business Administration or a related field, or the equivalent combination of education and experience is required.
Six months - 1 year experience accounting/procurement card process/system monitoring and/or data analysis is required.
Must be proficient in computer software applications.
Excellent written and verbal communication skills
Good organizational and analytical/statistical skills are required.
Advanced skills in Microsoft Office, such as Access, Excel and Word, are required. A work sample may be given to interviewees either before or at the time of interview to assess Excel skills.
Knowledge of automated accounting systems is desirable.
Familiarity with the ProTrav system is desirable.
Experience with procurement card program management is desirable.
Experience analyzing data for fraudulent activity is desirable.
Knowledge of University business policies and procedures are desirable.
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical ce...nters and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.