Requisition Number: 104510 Position Title: Administrator I Full / Part Time: Full-Time Department: CAFES-Advancement Group (102505) College / Division: CAFES-College of Agriculture, Food and Environmental Sciences
Salary Range Anticipated hiring range: $55,000 - $62,000 per year Salary commensurate with background and experience of the individual selected.
Pay Basis: Monthly Pay Plan: 12-month
Position Description ***THIS POSITION IS OPEN UNTIL FILLED***
Cal Poly's College of Agriculture, Food and Environmental Sciences (CAFES), the largest non-land grant agricultural program In the United States by a factor of three, awards nearly half of all baccalaureate agriculture degrees granted in California. The college is a leader providing students with real world skills based on learn by doing laboratory and field intensive curriculum, contemporary instructional technology, and uncommon access to senior faculty in small class settings. The college spans more than 6,500 acres of land adjacent to the campus core and consists of nine departments, and approximately 170 faculty, 80 staff, and 4,000 students in 15 majors. In addition, the college is home to a number of unique enterprise projects, centers and institutes, and is responsible for the operation and maintenance of Swanton Pacific Ranch, a working ranch in Santa Cruz, California with over 3,300 acres of rangeland and cropland.
The role of University Development (UD) is to provide a seamless and coordinated program of outreach that fosters strong relationships with internal and external partners to enhance support for Cal Poly. UD works in close collaboration with Cal Poly stakeholders, garnering the support necessary to fulfill the University's mission and accomplish its strategic goals. UD has broad responsibilities- fundraising, communications/marketing, alumni relations, and government relations, and operates in a model that requires and encourages collaboration with partners across campus.
The CAFES Advancement Office is responsible for all aspects of external relations for the College including strategic planning for and implementation of fundraising programs designed to secure growing levels of private funding in support of the mission and vision of CAFES. The CAFES advancement team serves and partners with the College's leadership, faculty and staff and works closely with the University Development division to achieve these goals. Important elements of the CAFES advancement effort include outreach and engagement with alumni, friends, corporate partners, foundations, key volunteers, parents, media and community leaders.
Under the direction of the Assistant Dean of Advancement and External Relations, the Director of Development is responsible for providing advancement and fundraising services designed to increase private support for the priorities of the CAFES and the University. This position works collaboratively with the Assistant Dean of Advancement and External Relations and the CAFES Advancement team to strategically plan, articulate, and implement all advancement-related external relations activities to meet the vision and mission of CAFES and its constituent departments and programs.
The CAFES Director of Development (Director) is responsible to identify prospects, coordinate and execute visits, and to help develop and implement cultivation strategies that promote CAFES fundraising priorities. This position represents the University by outreaching to alumni, friends, parents, key volunteers, and industry partners. The Director will be responsible for communicating effectively and collaborating with on-campus personnel including those in University Development to foster a team approach in an effort to achieve the external relations goals of CAFES.
Minimum Qualifications (Staff Only) EDUCATION AND EXPERIENCE: A Bachelor's Degree is required with at least two years of progressively responsible professional experience, including experience in sales, development, advancement, fundraising or a related field. Demonstrated experience in development, major gifts fundraising, donor relations, marketing, planned giving or other related professional field.
LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire.
Required Qualifications / Specialized Skills
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to identify, organize and conduct potential major gift donor contacts.
Demonstrated experience in developing and cultivating contacts within the advancement community.
Demonstrated experience and success in major gifts fundraising, marketing, planned giving, or other related professional field, preferably in a university setting. Ability to thrive in an environment of change.
Knowledge of the financial structure of donations, to include cash, gifts-in-kind, stocks and securities.
Experience in record keeping, using principles of accounting, budgeting, etc.
Ability to participate with a high-level of responsibility in a large, complex, and successful, program with annual and multi-year goals in a major long-term capital project campaign.
Knowledge of prospect management systems, fiscal administration, and volunteer development.
Ability to utilize the alumni relations database and prospect management systems as organizational tools.
Ability to analyze information and data from a variety of sources and present information and recommend solutions.
High-energy, collaborative, and productive working style.
Well-developed human and customer service skills necessary to maintain cordial relations with donors, prospects, alumni, faculty, staff, and administration.
Ability to function smoothly in social situations and to communicate goals and programs in one-on-one or group settings.
Strong interpersonal skills and the ability to effectively interact with diverse constituencies, both inside and outside the University, including: donors, faculty, staff and volunteers to ensure fundraising goals and priorities are met. Experience in developing relationships with key stakeholders.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Demonstrated ability to maintain high standards of conduct and confidentiality dealing with various internal and external constituencies.
Demonstrated ability to use sound judgment, discretion, tact, and a willingness to take initiative. Ability to represent Cal Poly and University
Development in a positive manner on campus and with external constituencies.
Experience working collaboratively in a team environment; volunteer management, ability to plan, implement, and manage multiple projects to meet deadlines with a finished and effective product. Must possess a high level of independent thinking, creativity, self-motivation to changing priorities.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent computer skills and proficiency with a variety of computer equipment and applications including word-processing, spreadsheets, databases, on-line systems, presentation programs, Internet as well as online calendaring and email.
Ability to interpret, communicate, and apply policies and procedures.
Ability to handle competing priorities in a complex development environment. Exceptional organizational skills, with demonstrated ability to plan, coordinate, prioritize, and effectively execute multiple activities and events, and meet established deadlines.
Experience in fundraising communications, and a personal commitment to the mission of University Development and the University.
Knowledge of marketing strategies.
Preferred Qualifications / Skills
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Fundraising experience in a higher education or similar advancement setting.
Previous capital campaign, major gift cultivation and/or donor solicitation experience is desired.
Special Conditions (Staff) ***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work flexible hours, to meet deadlines and to attend on- and off-campus events or meetings.
Must be willing to regularly travel during the week and/or weekends to meet with donors and other potential supporters and to attend out-of-town meetings, special events, conferences, and training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Full-time MPP employees are required to disclose outside employment at time of hire or within 30 days of taking additional outside employment subsequent to time of hire.
This position classification has been defined as "Exempt" and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
Job Open Date: 06-05-2017
How to Apply: To apply, Click Here to complete the required online Cal Poly Management Employment Application and apply to Requisition #104510. In addition, each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant's qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please mail to:
California Polytechnic State University Human Resources Dept. Attn: Luis Chavez 1 Grand Ave San Luis Obispo, CA 93407-0020
For Inquiries and Additional Information, contact: Human Resources Voice: (805) 756-2236 Email: Lchave12@calpoly.edu
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer/minorities/females/vet/disability.