With learning as its central mission, Anne Arundel Community College has responded to the needs of a diverse community for more than 50 years by offering high quality, affordable and accessible learning opportunities. Established in 1961, AACC is a fully-accredited, public two-year institution that offers national and regional studies that can lead to a degree or certificate, industry credential, transfer to a four-year institution, or career enhancement, personal enrichment and lifelong learning.
The Program Data Management Specialist is responsible for training staff, preparing and submitting all course documents required for state reporting to ensure compliance. The Program Data Management Specialist is also responsible for managing CC-10 submissions essential for course approval and FTE generations and prepares and submits the CC-3 to the Maryland Higher Education commission (MHEC) annually.
Job Duties and Responsibilities:
Manage the quality of CC-10s by proofing/editing according to MHEC guidelines. Create and enforce course description standards with PRM.
Review and verify CC-10s, while checking the consistency of content on course entry documents and work with Coordinators, Program Directors and Assistant Deans in the School of Continuing Education and Workforce Development (CEWD) to ensure accuracy.
Monitor progress and submit CC-10s through Program Directors, Assistant Deans and MHEC.
Update CC-10 records and course records in Colleague after approval by MHEC. Manage scanning of CC-10s, syllabi, Course History Record Add (CHRA) forms, Continuing Education Units (CEU) requests/outlines using imagining software and link the images to the appropriate course in Colleague.
Manage MHEC UP10 reports and inventory, review accuracy and addition of approved CC-10s, maintain yearly records, download the MHEC inventory for staff utilization, assess approved courses from other Maryland community colleges and analyze the Continuing Education Summary Report.
Verify data integrity and ensure accuracy related to continuing education course management for both non-eligible and eligible courses including course history, CEUs, and the CC-10 database.
Ensure accuracy of and enter all course descriptions for all continuing education courses.
Participate in Maryland Community College Association of Continuing Education and Training (MCCACET) meetings to stay updated on state policy, identify and discuss best practices and maintain existing contacts as well as create new contacts with colleagues in supporting roles from other Maryland community colleges.
Coordinate and conduct training sessions and provide assistance to CEWD staff for the CC-10 database, the CHRA form and the Course List Master File.
Maintain expertise in state aid regulations, notify/train staff of changes and update the CC-10 database.
Design, create and maintain training materials including FAQ sheets, "how-to" video guides, state regulations, and found on the Intranet located under “Resources” titled “Non-Credit Course Development.” Ensure these documents are also available in G:\CEWD\Departments\ISC\ISC OPS MGMT (master files)
Review and follow-up on the MHEC Biennial Review for inactive courses that may need CC-10s re-submitted to include setting timetables, deadlines and assigning data entry tasks as needed. Train and support CEWD staff to ensure that all the required fields on the CC-10 are properly updated (or a new CC-10 is created based on major course changes) and a new CHRA form is received and entered into Colleague. Manage course status in Colleague.
Prepare the CC-3 (State Aid Report); primary funding document signed by the AACC President and Vice President annually.
Run pre-edit reports often; proof section data against MHEC inventory, and follow up for corrections to data.
Coordinate the signing date of the report; prepare and distribute the report to MHEC, the college President and Vice President, the Dean of Planning, Research and Institutional Assessment, the Controller, and the Dean of CEWD.
Utilize Colleague in order to troubleshoot reporting and registration issues; respond to requests to run reports. Support the Instructional Support Center (ISC) by responding to and following up on inquires about courses, assist processing department section maintenance submissions for the noncredit schedule as needed.
Design, create, maintain the "Program Data Management Specialist Guide" which includes definitions, FAQs, guides to using the Course List Master File, CHRA, CC-10 database, Colleague, MHEC regulations, ImageNow, and daily tasks and submission processes.
A Bachelor’s degree.
Minimum of five years of experience using relational databases and with a background in analysis and report development.
Demonstrated proficiency with Microsoft applications, including Word, Excel and Access. Demonstrated experience in ensuring data integrity.
Excellent written, oral and interpersonal communication skills required. Experience in writing and proofing information.
Demonstrated experience in a fast-paced environment requiring decision-making and flexibility.
Ability to deal effectively and in partnership with diverse groups and backgrounds including students, faculty, administrators, staff, the educational community, and the public.
Ability to work independently with minimal supervision, attention to detail and meeting deadlines. Ability to work a flexible 40 hours weekly schedule when necessary.
Ability to interact with a variety of faculty, staff and students from diverse backgrounds.
Experience with college enrollment databases or comparable higher education relational information systems highly desirable; experience with Ellucian Colleague system preferred.
With learning as its central mission, Anne Arundel Community College has responded to the needs of a diverse community for more than 50 years by offering high quality, affordable and accessible learning opportunities. The college’s nationally recognized and award-winning programs have helped its more than 51,000 students annually achieve their academic, professional and personal goals. AACC is a f...ully accredited, public, two-year institution offering credit programs leading to an associate degree, certificate or a letter of recognition. Students may prepare to transfer to a four-year institution or prepare for an immediate career. AACC also offers extensive lifelong learning opportunities and noncredit, continuing education to those seeking career training or retraining, working to boost basic skills or pursuing new areas of interest. In addition to its main campus in Arnold, Md., the college has degree centers at Arundel Mills, Glen Burnie and at centers and schools around the county. In 2012, the college opened the 30,000-square-foot Center for Cyber and Professional Training in Hanover, which houses 13 specialized labs, a testing center and faculty support space. Located in Anne Arundel County near historic Annapolis - home to the U.S. Naval Academy – AACC is conveniently located just minutes from Baltimore/Washington International Thurgood Marshall Airport and downtown Baltimore. To learn more, visit www.aacc.edu.