Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Our Department of Psychology has an outstanding opportunity for a part-time (50% FTE) Program Operations Specialist to work with the Master of Arts in Applied Child and Adolescent Psychology: Prevention and Treatment program starting July 1, 2017.
This degree is a fee-based program in partnership with Professional and Continuing Education (PCE). Under general direction of the program Director, this Program Operations Specialist position will have significant input and responsibility for the program's success. This position will independently advise students, staff, faculty, and the general public on the mission, content, policies, procedures and activities of the program. This position will coordinate, schedule, and monitor administrative, fiscal, and programmatic activities to ensure consistency with the programmatic goals. The Program Operations Specialist will act as a liaison between Graduate School, Department and PCE.
Responsibilities Coordinate program administrative support
Ensure that program conforms to Department of Health, institutional and department policies and regulations.
Establish policies, methods and procedures for risk management related to student's clinical practica.
Establish policies, methods, and procedures for the program evaluation process.
Independently manage all steps of the 12-18 month self-study process for program's national accreditation.
Coordinate program events, including orientation, graduation, and student recruitment (information sessions)
Manage, coordinate and set agendas for annual board meetings and other collaborations with on- or off-campus partners
Develop a process and implement tracking of student assignment to practicum sites and related compliance requirements
Monitor program and PCE websites for correctness and recommend changes as necessary
Manage, maintain, develop, and troubleshoot electronic tools with an eye toward staying abreast of current technologies and practices. Examples include web-based program calendars, mail merge, cloud-based document sharing, document templates, electronic form submissions, etc.
Manage program records retention/maintenance process (paper and electronic)
Assist faculty in preparation of presentation materials and correspondence
Coordinate administrative elements of faculty course preparation and delivery (textbook orders, copyright permission, and circulation of course evaluation packets, etc.)
Provide additional administrative support for special /other projects and other program provisions as needed
Coordinate application/admissions processes
Independently advise inquirers and applicants on program and admissions process
Monitor applicant profiles
Coordinate communications and logistics for admissions review committee
Manage application process and all related student, Graduate School and faculty communications
Troubleshoot inquiries from applicants, students, faculty, alumni, and community affiliates
Provide student services support including information about registration and time schedule
Maintain and report program information 5%
Develop processes to track, and maintain applicant, student, and alumni information/data
Maintain and regularly update program email accounts, listservs, rosters, photos, etc.
Draft and maintain documentation of program policies and procedures
Provide fiscal management (track expenses; purchasing/check requests, travel reimbursements, etc.), and coordination of travel logistics
Bachelor's degree and two years of experience in administrative support services.
High level of proficiency in Excel, MS Word, and PowerPoint
High level of proficiency in Adobe Acrobat
Proficiency using cloud-based systems (e.g., Catalyst, OneDrive, Google Docs, Doodle Pools)
Excellent organizational skills including independently managing multiple tasks while ensuring attention to detail, accuracy, and quality results
Ability to balance multiple demands simultaneously under time constraints
Demonstrated ability to meet deadlines and deal effectively and professionally with faculty and staff
Ability to work independently with limited supervision
Must be able to easily integrate and apply new information
Must be able to work collaboratively and communicate with team members
Ability to represent the programs in a professional and congenial manner with internal and external colleagues
Strong initiative and follow-through
Excellent written and oral communication skills
Experience with Canvas Learning Management System
Experience working within an academic graduate program, with undergraduate and/or graduate students
Event planning experience
Familiarity with UW administrative policies, procedures and administrative systems (SDB, MyGrad Program, etc.)
Condition of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.