This position is the perfect opportunity for a savvy Grants and Accounting professional who is looking to join a mission driven organization and to make an impact. The Financial and Grants Accountant will be responsible for the various financial reporting requirements and grants tracking of Greenpeace USA, comprised of two separate legal entities – Greenpeace, Inc., a 501(c)(4) organization and Greenpeace Fund, Inc., a 501(c)(3) organization, with a combined annual gross budget of approximately $40 million. This position is primarily responsible for coordinating the completion of all quarterly and annual reporting to Greenpeace International, the global organization’s headquarters, and will conduct other special reporting projects for the Finance Department. Additionally, the incumbent will coordinate with programmatic and development staff to ensure all grant transactions are accurately reflected in the accounting system and all grant budgets and financial expenditure reports are completed timely.
Maintenance of the Grant Tracking and Reporting Process
Manage the post award grant accounting life cycle, including but not limited to: as necessary, establishing a new cost center and budget in the accounting system; training the program manager on grant procedures and compliance; and performing compliance analysis of allowable grant expenditures.
Work directly with Greenpeace Development and Program managers to ensure compliance with all grants restrictions and the grant policies that govern Greenpeace, Inc. and Greenpeace Fund. This includes generating recommendations for improvements in programmatic and fiscal operations and greater operating efficiencies in the business processes.
Prepare and/or process grant budgets and expenditure reports in accordance with Funding Management guidelines.
Coordinate with Greenpeace Development and Governance liaison to ensure timely presentation of grants to the Greenpeace Fund Board and timely distribution of grants after approval.
Prepare the financial information related to reporting to the Greenpeace Fund Board for all Greenpeace, Inc. funding.
Provide oversight to grants management function including budget development, contracting, reporting/monitoring and grants receivable and payable management.
Complete expenditure reports for donor reporting and any special reports as requested by Development, the Program Managers and/or the Controller.
Review monthly financial statements for all grants or activities supported by grants to ensure expenses are appropriate.
Create the journal entries to record the various grant transactions through the general ledger for both Greenpeace, Inc. and Greenpeace Fund.
Reconcile the grant liabilities and grant receivables on a monthly basis and ensure proper coding of grant revenue and grant expense to applicable cost centers.
Maintain complete and accurate electronic and hard copy files for all grant transactions.
Train program managers on their fiscal responsibilities for any grants they administer or oversee.
Financial Reporting and Compliance
Maintain the Finance Department’s policies and procedures manual for financial reporting to Greenpeace International, grant-related policies and other special reporting.
Primarily responsible for preparing all quarterly and annual reporting to Greenpeace International using provided templates.
Perform analysis and summarize year over year and budget to actual variances.
Facilitate the monthly reconciliation of receivable and payable balances between Greenpeace, Inc., Greenpeace Fund, and Greenpeace International and prepare any necessary adjusting journal entries.
Liaise with Greenpeace International staff, upon the direction of the Controller, to respond to inquiries surrounding reporting.
Facilitate the creation and modification of new financial reports using the report writer of SunSystems, the accounting system used by Greenpeace.
Prepare all grant-related schedules for annual audit requirements and complete other duties related to the annual audit, as needed.
Primarily responsible for preparing all schedules for the IRS Form 990 for Greenpeace, Inc. and Greenpeace Fund.
Perform other special projects as requested by the Controller.
Bachelor of Science in accounting or equivalent.
3-5 years of experience in full cycle grant reporting and administration is required.
Minimum of 3 years of experience in the nonprofit space, and specifically 501(c)(3)s .
Must be able to successfully build relationships and have keen interpersonal skills. This includes being an excellent listener, approachable and customer service oriented.
Excellent proficiency in Excel is required with an ability to create and maintain complex spreadsheets.
Strong analytical skills with a proactive problem-solving approach.
Ability to prioritize responsibilities, multi task in a fast paced and deadline driven environment.
Ability to work independently, conduct process reviews, and reengineer processes to meet project goals and objectives.
A strong attention to detail and willingness to support the Finance team in delivering high quality reporting.
High level of integrity with a professional attitude in all dealings.
Strong commitment to ensuring the organization is an equitable, diverse and inclusive space.
Experience preparing schedules for the IRS Form 990 desired.
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan
Commitment to Diversity:
Greenpeace welcomes and values diversity of people, cultural experiences and perspectives. Through our campaigning, we create solutions that promote environmental sustainability rooted in social justice. Our mission is to create a diverse and inclusive work environment that is a reflection of the global campaigns and missions that we champion.
Greenpeace is the leading independent campaigning organization that uses peaceful direct action and creative communication to expose global environmental problems and to promote solutions that are essential to a green and peaceful future.