Reports to: Director of Marketing and Communications
Current as of: June 2017
The Publications Coordinator assists the Director of Marketing and Communications by serving as the production coordinator for the FBA website, The Federal Lawyer magazine, and the Section and Division newsletters (print and digital). The Publications Coordinator provides printing and technical support to the entire staff. The position also performs administrative tasks that are integral to the department.
Essential Duties and Responsibilities
Production Coordinator for The Federal Lawyer
Support the managing editor with the organization’s Editorial Board.
Track all copy and ads from start to finish throughout the magazine production process, following up with vendors as necessary.
Assist with page layout as requested, including design of FBA house ads for conferences and seminars and other internal announcements.
Research data for infographics, provide editorial support as needed.
Manage the subscriptions and renewals process.
Administrative duties as they relate to the magazine (Granting copyright permissions, filling claims, invoicing advertisers, etc.).
Management of FBA Website
Maintain website content through use of a content management system.
Facilitate the development and updates of pages and work with web designers and developers to ensure consistency, brand adherence, and site functionality.
Debug issues that arise with the performance of the website and work with vendors to troubleshoot as necessary.
Assist in analytic tracking and reporting for the website.
Oversee production of electronic course materials and other digital assets.
Print and Digital Media Production
Identify appropriate communications vehicles for delivery of information to members, nonmembers, and the legal community.
Liaise with internal departments to create schedules, coordinate work flow, and understand key messages to complete print production and ensure the smooth and timely completion of projects.
Manage the development, distribution, and maintenance of print and electronic collateral including, but not limited to, newsletters, brochures, and website.
Edit existing InDesign, Photoshop, and Illustrator files and help create new files to produce all marketing and onsite materials for the meetings, membership, and other departments as needed, including brochures, direct mail, web graphics, etc.
Manage FBA publications, including section and division print and digital newsletters and CLE course materials, creating new templates and updating existing templates as necessary.
Obtain estimates, place orders, coordinate mailings, and manage inventory with printing vendors.
Produce video content for use in marketing events and membership.
The qualifications and skills required for this position are as follows:
Bachelor’s degree in communications, journalism, graphic design or a related field, or equivalent work experience
Two (2) to three (3) years experience, with some association experience
Experience in website editing and maintenance; working knowledge of HTML preferred
Creativity and attention to detail
Proficient in Microsoft Office and Adobe Creative Suite
Excellent oral and written communications skills
Strong organizational skills and ability to manage multiple projects at one time
Self-motivation and flexibility
Good interpersonal skills, team player but ability to work independently
Some travel required
This position is responsible for the operation of the following equipment.
Mac Workstation, with access to Windows-based PC workstation
NetForum web-based database software
The Publications Coordinator reports to the Director of Marketing and Communications. As a result of the various editorial, graphic design, marketing, and production work of the Publications Coordinator, the employee often works independent of direct supervision. The individual may be given additional duties and/or assignments on an as needed basis.
Contact with Others
The Publications Coordinator works daily with the Director of Marketing and Communications and the Marketing Coordinator, providing support and collaborating on multiple projects. The position also requires daily contact with various staff members, providing support and problem solving. Contact with FBA members, subscribers of The Federal Lawyer, and the general public is required as needed via e-mail and telephone. The Coordinator must be courteous and tactful when dealing with these individuals.
The mission of the Federal Bar Association is to strengthen the federal legal system and administration of justice by serving the interests and the needs of the federal practitioner, both public and private, the federal judiciary and the public they serve.