The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
The Financial Coordinator supports a university accounting-related area or program under supervision of the area manager. Supports a school/dept's financial operations. Reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work. Provides transactional oversight. Applies industry and professional standards, university plicy and procedure, federal and state laws and other regulations (as applicable). Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Please highlight areas of responsibility below:
Accounting policy & procedure
Bank and balance sheet acct
Business continuity planning
Chart &/or account coding
Creating new accounts
Endowment and gift accounting
Grants &/or awards
Investment asset accounting
Journal &/or ledger
Plant, debt & loan acct
Procurement card program
Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Maintains, and updates financial models and analysis.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for internal audit requests.
Grants &/or Awards
Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
Completes post award accounting.
Sets-up sub-contracts &/or start-up research accounts.
Modifies grant budgets.
Reviews, forecasts, and budgets grants performance
Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
Processes subcontract payments according to rules & regulations of granting agencies.
Reconciles subcontract payments.
Verifies payroll funding entries.
Corrects charges to various accounts.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise system; develops and runs queries.
Completes special financial projects such as: (enter in explanation of special projects):
Performs general office support activities.
Assists with training of new staff members
Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.
Supervises temporary, part-time or work study students
Provides work direction to others
Supervises other employees
Assists with hiring employees
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's in Accounting, Business Administration, Finance or related field; OR 2 years financial administration work experience; OR equivalent combination education and experience where similar knowledge, skills, and abilities may be acquired.
1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience.
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.