Description Assists in managing the administrative and business activities of the Chancellor and/or Vice Chancellor offices; function as a personal aide and as a representative between the Chancellor/Vice Chancellor offices and the local community; performs supervisory duties Key Functions and Expected Performances: Ensure financial resources are utilized effectively Develops and monitors office budget Prepares necessary documentation for check requests and non-capital expenditures Authorizes payroll changes, purchase order, and requisition for supplies, printing, and equipment May monitor and verify other university budget figures Ensure a productive, quality work environment for office support staff Supervise the office clerical support staff in providing administrative support to the Chancellor/Vice Chancellor's office Makes hiring decisions and salary recommendations for office clerical support staff Monitoring equity among staff by reviewing salaries on a regular basis Coordinating and facilitating performance development annually or as needed Handling other personnel issues, including maintenance of confidential files. Maintaining an in depth understanding & interpretation of Human Resource Policies and Procedures including Fair Labor Standards Act, Family Medical Leave Act, etc Makes recommendation for promotion, disciplinary actions, and termination Manage the administrative and business details of the office Direct the ordering of supplies and equipment Compile data for special reports and projects Processing a considerable amount of confidential and sensitive information in support of administrative activities, which may include faculty status and/or clinical practice issues Manage daily operation of department, division or other organizational unit by: Assisting in developing administrative goals and priorities for departmental long-range strategic planning Communicating, implementing, interpreting, and revising policies and procedures as appropriate. Facilitating process improvement analysis for work unit Maintaining current knowledge of technology Possibly designing and implementing automated systems Acts as a personal assistant to the Chancellor/Vice Chancellor Exercises senior level authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects. Attend meetings and serve on committees as representative of Chancellor/Vice Chancellor Coordinate social activities, special events, and student project.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, ...Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.