The EIB, the European Union's bank, is seeking to recruit for its Transaction Management & Restructuring Directorate (TMR) - Counterparty Management Department (CM) – Disbursements & Implementation Division (IMPL) at its headquarters in Luxembourg, a:
Senior/Principal Operational Assistant
This is a full time position
The term of this contract will be 4 years
The EIB offers fixed-term contracts of up to a maximum of 6 years, according to business needs,
with a possibility to convert to a permanent contract, subject to organisational requirements and individual performance.
The successful candidate will provide a wide spectrum of operational support in the Implementation Division in TMR, including support tasks related to processing of disbursements, follow up of arrears, update of databases, reporting, as well as secretarial tasks.
The selected candidate will not be assigned to a specific Unit and will report directly to the Head of Division. S/he will cooperate closely with the two Heads of Unit, other team members and other colleagues outside the Division, in particular other TMR's Divisions, the Operations Directorate, the Legal Directorate and the Risk Management Directorate.
Specific Post Environment
The Transaction Management and Restructuring Directorate (TMR) main assignment is to monitor counterparts and contracts and act on contractual events (event resolution), as well as on distressed transactions (restructuring), to protect EIB's financial interests and reputation. TMR is also responsible for developing and updating Bank -wide Financial Monitoring Guidelines.
TMR/CM/IMPL is the Division responsible for operational handling of disbursements in non-EU countries and post-disbursement events (e.g. prepayments) on contracts falling under TMR's responsibility, implementation support related to the follow up of equity-type investments, as well as follow up of arrears and execution of guarantee calls under various risk sharing mandates from the European Commission and/or Member States. The Division is split into two Units, the Disbursement Unit and the Guarantees and Arrears Unit.
Contribute to the divisional activities in an autonomous and proactive way, referring in particular to:
Monitor stock of contracts in disbursement phase under TMR responsibility and provide analytical data necessary for appropriate setting of targets and follow-up of progress on such targets during the year; monitor disbursement forecast.
Prepare research on specific matters in support of disbursements and/or follow-up of arrears by setting up Serapis and/or BO queries;
Retrieve ad hoc e statistics upon request and contribute to the execution of regular reports on internal rating coverage and Non-Compliance Notes.
Monitor contractual deadlines (e.g. .disbursement deadlines) and deadlines for guarantee renewals
Contribute to processing of disbursements by providing operational support related to checking of compliance with contractual conditions precedent to disbursements (e.g. follow-up expenses justification in the Bank's database), archiving of disbursement-related documents; preparation of Offer Letters etc.
Contribute to documenting updates of the Division's procedures.
Provide administrative support to the division, including but not limited to timely preparation and distribution of documents produced by the Division, ensuring high quality editing, formatting and proof-reading; organisation of meetings etc.
At least a Bachelor's degree or equivalent ideally in the field of finance, business administration, economic, accounting, or legal
At least 5 years of relevant professional experience, acquired in banking environment
Knowledge of legal documentation and basic knowledge of accounting or finance
Experience gained in middle or back office would be an advantage
Good understanding of the lending process is required; experience in dealing with disbursements (experience with collection of evidence on fulfilment of conditions precedent to disbursement) would be an advantage.
Solid knowledge of the main IT office tools (Excel, Power Point, Word); good knowledge of Business Objects would be an advantage
Fluent in English, and a good command of French(*), knowledge of other EU languages would be an advantage
Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals
Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes
Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation's needs and intrinsic values, acting with integrity in ways that promote the organisation's mission, policies and rules
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages
We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability.