As a member of the Historic Resources team, the Archivist is responsible for the organization, preservation, storage and access to the archival collections at the Historic Ford Estates, which includes the Edsel & Eleanor Ford House and the Henry Ford Estate – Fair Lane. The Archivist develops, implements and upholds archival policies and procedures with regard to processing, documentation and accessing archival collections. The Archivist will also lead the development and implementation of an institutional archival/records management policy for the organization. S/he will be responsible for providing scans of images and documents as needed using appropriate digital and metadata standards, as well as researching copyright and ownership issues. The Archivist will work with the Collections team as needed to prepare the archival collections for the relocation into new or improved storage conditions. The Archivist may also assist on tasks related to digital assets and the associated database, as needed.
RESPONSIBILITIES AND ACCOUNTABILITIES
Responsible for archival maintenance including:
Responsible for the appraisal, arrangement, and description of archival collections according to recognized archival standards into the collections management database.
Evaluates and coordinates the organization, housing, and stabilization of archives.
Ensures accurate and up-to-date inventories and reconciliation of archives and records.
Maintains records of and prioritizes processing backlog.
Establishes and maintains a system of finding aids, in electronic and paper form, and classification consistent with the collections policy of the museum.
Assist in planning for the relocation of archives into new or improved storage conditions.
Manages archival policies and procedures.
Leads the creation, development and implementation of archival policies and procedures and preservation planning.
Develops and implements the museum’s institutional archives/records retention program in accordance with local, state and federal law.
Conducts training for staff regarding records management and transfer of relevant records to the permanent institutional archives.
Develop and implement procedures for archival collections taking into account previous organizational and cataloguing systems.
Ensures museum archives handling procedures are recorded and enforced.
Coordinates and facilitates archives access requests by staff, researchers and others, as well as responds to archives information inquiries and requests.
Responsible for researching and responding to copyright and ownership issues.
Responsible for providing scans of images and documents as needed using appropriate digital and metadata standards.
Assist in planning for a Research Library located in the new Visitor Center to be opened in late 2018.
Serves as Digital Assets Manager.
Oversees all content (comprising images, video and audio recordings, and text files relating to the museum’s collections, exhibitions, programs, and administration) and associated metadata in the digital asset management system.
Build a search infrastructure, helping streamline processes of metadata cleanup, object imaging, and search function optimization.
Ensure the long-term storage of the archive of digital assets, while simultaneously collaborating on projects to provide digital access to these materials.
Work with Collections Coordinator to ensure collections and archival items are documented and preserved according to institutional policies and museum standards.
Assists with institution wide projects, programs and events as needed.
Other duties as assigned.
TRAINING, EDUCATION, AND EXPERIENCE
MLIS or MA in Archives, Library Science, Museum Studies or related field with formal training in archives management and preservation or commensurate experience.
At least three years of archives experience required, preferably in a museum setting.
Experience and training in records management.
Experience with museum collections management or professional archives management software.
Knowledge of archives preservation requirements, storage needs, and registration procedures.
Up-to-date knowledge of professional standards and trends.
Familiar with governmental regulations and legal requirements related to archives.
Ability to maintain confidentiality in all professional matters.
Demonstrated ability to communicate, orally and in writing, with staff, volunteers, vendors and others.
Good organizational skills and attention to detail.
Familiarity with Microsoft Office suite.
Ability to work independently, as well as part of a team.
Must be able to sit, stoop, stand for extended periods of time; lift heavy containers and handle fragile items.
Visual acuity and ability to work at a computer for extended periods of time.
This is a full time position with benefits expected to last two years with the potential for extension.
Full-time, must be able to work weekends.
Must be able to work evenings and holidays as necessary.
Must be able to travel to and work at various locations including Henry Ford Estate, Ford House, and the off-site collections storage facility.
HOW TO APPLY
Submit cover letter and resume', with salary requirements, to firstname.lastname@example.org
About Edsel & Eleanor Ford House/Historic Ford Estates
Edsel & Eleanor Ford House tells the story of the home life of a prominent American family. The Fords were cultural, social and economic leaders in an era of great optimism, as well as a turbulent time of economic depression and world war. They were nationally prominent and they owned more than one house, but Southeast Michigan was their home. Here they built their final residence along the shores... of Lake St. Clair, at a place known locally as Gaukler Pointe. Their impressive yet unpretentious home is where they raised and nurtured their four children - Henry II, Benson, Josephine and William - in a safe and loving environment. It reflects their love of family as well as their mutual passion for art and quality design.