Act as first point of contact and resource guide for divisional faculty and analysts for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations and commercial contract proposals. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency/or university.
Duties and Responsibilities:
* Serve as division liaison for Departmental Sponsored Projects Office, Office of Research Administration and University Shared Services.
* Responsible for departmental pre-review of complex proposals.
* Responsible for the timely preparation of proposal budget for Principle Investigator Review.
* Revise and advise on approved budget changes to awarded grants/contracts.
* Manage the sponsored portfolios of various divisional faculty.
* Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds.
* Review SAP reports, analyze variances and take appropriate action.
* Responsible for managing internal sponsored audits and the development of a divisional account reconciliation system for divisional sponsored accounts.
* Develop reports for forecasting and trending of expenditures of awards.
* Manage the process for delivering the technical and financial reports for private and government sponsors. Provide on-going guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications. This duty requires a comprehensive review of, corrections to, and/or enhancement of the grant/contract application with a focus on compliance with University and agency regulations. Thorough, detail-oriented review often requires self-initiated corrections be made to the application. The final result yields a comprehensive and accurate grant package for presentation to the Office of Research Administration for final review and signature.
As part of the grant review process, this position:
*Reviews budget for accuracy.
*Compares budget detail to budget justification for consistency.
*Reviews budget justification for appropriateness and completeness of content, as well as grammar and spelling.
*Review tables from scientific section if indicated to cross-check against information presented in budget.
*Determines sources of funds including other support analysis in new grant application.
*Assures that proposals are in compliance with Cost Accounting Standards.
*Reviews space negotiations and seeks clarification of problems.
*Reviews Safety and Environmental Health issues.
*Assures compliance registration.
*Assures IRB and IACUC protocol numbers are valid.
*Handles delicate and awkward terminal faculty issues.
* Provides grant transfer assistance.
* Reviews language in contracts for appropriateness/acceptability compared to Hopkins prototype
*Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
* Coordinate the transfer of incoming faculty member's grants/contracts from previous Universities.
* Avoid disallowances and cost overruns by assuring that sponsored project applications, award and post-award actions conform with sponsors policies.
* Manage and advise lab coordinators of balances on various grants and maintain accurate expenditures on research budgets. Instructs and provides guidance for new personnel regarding JHU purchasing and accounting policies and procedures.
* Provide monthly reports to principal investigators on financial status of their grants, contracts and discretionary accounts. Assist with closeout of grants and contracts.
* Advise Department Chair, Administrator and Financial Manager of funding trends that may have an impact on the departmental all funds; make recommendations and determine methods for dealing with severe federal budget cuts so that research will not be compromised.
* Provide assistance to the department leadership on special projects or tasks, e.g., development of the annual and five-year budgeting and technical strategic planning of all regional activities, F&A recovery review, account clean up, account inactivation, etc. for the University.
* Generate and review financial profiles of department faculty funding as requested.
* Develop and oversee the maintenance of budget monitoring systems for the University.
* Identify budget issues, salary gaps and other sponsored issues and provide solutions to resolve problems. Work with faculty / administration to avoid over-expenditures and resolve funding shortfalls.
* Check and prepare financial status reports and insure timely submission.
* Serve as the divisional sponsored liaison with Purchasing, Accounts Payable, Office of Research Administration, Business Office and Research Accounting with the JHMI.
* Oversee the preparation of working papers and approved budgets; ensure that expenditures for budgets, and grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
* Provide personnel supervision of Grants and Contracts Analyst, Laboratory Coordinator, Research Coordinator and others as assigned. Includes oversight and direction, hiring, discipline, discharge, evaluations and training.
* Duties not mentioned above as assigned.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
* Knowledge of accounting and budgeting theory and practices.. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
*Ability to make independent judgments and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
*Ability to prioritize own work.
*Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
* Knowledge of NIH Federal Guidelines and procedures regarding grants and contracts.
* High level of communication skills as well as tact and discretion.
* Knowledge of Excel, Access and Word.
*Knowledge of JHU on-line systems for budgets, purchasing and accounting.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.