Description ADMINISTRATIVE ASSISTANT I Description: The Administrative Assistant I is part of the grants team of Contract and Grant Accounting. This position will provide administrative and clerical support of grants and contracts management. This position will work in a dynamic team environment assisting in achieving the goals of the grants team and providing support to facilitate the effective management of post-award administration. Key Functions and Expected Performances: Must be well organized, detail oriented, be able to multitask, prioritize, work under deadlines, have a positive attitude, and work well in a team environment Ability to clearly and concisely communicate, written or verbally, with others internally and externally Must have flexibility to complete non-routine assignments Serve as back-up in the absence of office administrator Prepare daily deposits of monies received for grants and contracts and record the deposits into the accounting system Copy and mail invoices internally and externally Copy and mail reports internally and externally Review and triage incoming requests and documentation to the appropriate grants team member Send correspondence, clearly and concisely, on behalf of the grant team members Maintain journal entry documentation and coordinate imaging of such documentation Accurate filing of documents Ensure grant folders are organized and readily accessible and assist in maintaining the archive system for grant folders Assemble supply package for setup of new grants or contracts Run reports for grants team Provide additional support, including special projects, as needed Preferred education, skills and experiences · Basic knowledge of Microsoft Office suite: Word, Excel, Outlook, and Access
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