The Business and Finance Coordinator reports to the Assistant Director of MCAE. The person in this position must be committed to creating a strong and supportive campus environment for multicultural students and must understand that equity, diversity, student development, diverse communities, retention, and issues/conditions that impact multicultural, first-generation, under-resourced, and other underrepresented students in higher education in theory and in practice is essential to the operation of MCAE. The Business and Finance Coordinator is a vital component of the work that MCAE does in advancing the goals and mission of the Office for Equity and Diversity and is accountable for the following responsibilities:
Serves as Administrative Coordinator of MCAE operations (10%)
Performs in the best interest of the University of Minnesota, the Office for Equity and Diversity, and MCAE, serving as a representative of the office in presenting a professional and positive perspective of the unit
Processes reimbursements and travel documents for consultants, performers, interview candidates, etc.
Facilitates on-boarding process for new MCAE staff members regarding budget, calendaring, setting up offices, systems, etc.
Monitors and responds to messages sent to the MCAE e-mail address
Update MCAE website and other forms of media as needed
Inventories and assigns keys and building security
Manages office supplies
Other duties as assigned
Student Supervision (35%)
Recruits, hires, trains, schedules, supervises, and evaluates student office workers
Manages student hiring process, including job description updates, handbook information, OED central student staff communications, etc.
Oversees UMN MCAE social media student worker, including complying with OED social media guidelines, accessible resources, reputation, etc.
Manage student staff payroll and approve hours/vacation/sick time
Manages Details of MCAE Budget (35%)
Develops and maintains MCAE budget
Maintains MCAE budget tracking
Processes purchasing orderings and financial requests as needed
Partners with OED Central and Assistant Director to educate MCAE staff on budget and financial management, literacy, and processes
Tracks MCAE budget with university tracking systems
Provides monthly financial reports to all MCAE staff
Oversees Purchasing Card trainings and compliance of MCAE team
Maintains filing/record systems for MCAE Administration Budget(manually/electronically)
Program Support (20%)
Serve on unit and university-wide program planning committees
Support in program assessment
Participate in MCAE Coaching, Kids to Campus/Parents on Campus, VIP weekend, and other MCAE events
Outreach to MCAE populations through presentations and meetings
While fulfilling their job responsibilities, all OED/MCAE staff are expected to: Work actively to create a positive and productive work environment. Be effective spokespeople for their area/unit with others both inside and outside MCAE. Demonstrate a commitment to continuous improvement. Demonstrate a substantial knowledge of issues regarding diversity. Understand and support teamwork in the workplace. Some evening and weekend hours will be required. Attend supervision, division/unit events, and team meetings.
This is a 100% full-time position with benefits.
High School diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience
Experience working with students
Ability to relate effectively to corporate & community leaders, students & parents
Demonstrated commitment to creating a strong and supportive campus environment for underrepresented, first generation, and marginalized students
Strong organizational skills and attention to detail
Experience using computer and various software packages, including word processing, spreadsheet, email, internet and calendar
Demonstrated experience in, and an ongoing commitment to, working effectively with and across diverse communities: including people of color, underrepresented groups and new immigrant populations; American Indians; people with both visible and invisible disabilities; women; people of various gender and sexual identities and expressions; and first-generation students from economically disadvantaged backgrounds
Ability to work some evenings and weekends
Budget management experience
Some college credit
Administrative assistant experience
Experience supervising student workers
Experience updating websites
Experience managing calendars and schedules
Experience developing office procedures
Experience processing reimbursements, travel, and other related business documents
Experience composing and/or preparing written correspondence
Experience working with issues of diversity and multiculturalism
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.