Description This position will provide administrative support to the Office for Equity, Diversity and Inclusion staff. High motivation, great organizational skills, excellent communication (verbal and written) and ability to be flexible are essential to the position. The responsibilities of this position include, but are not limited to the following: Administrative and Office Support Welcome and receive visitors Answer the telephone for the EDI office and assist callers Take meeting minutes (notes) and distribute correspondence as requested Manage the conference room schedule Manage an electronic document filing system Management of confidential files and information Order, organize storage and maintain appropriate quantities of office supplies, promotional items, etc. Initiate work orders for repairs Managing keys and proximity cards for appropriate building access and similar activities Maintain the In/Out board for staff members Serve as point person to coordinate emergency preparedness (fire drills, natural disaster, pandemic, etc.) Perform clerical duties including typing, data entry and minor revisions to presentations and other as requested Attend and provide administrative support to office sponsored events Schedule and participate in the planning of office retreats, celebrations and trainings Support assembly of promotional items for distribution across campus as Coordinate travel for speakers, prospective staff and other individuals Initiate processes for reimbursement of expenses Microsoft Office, Outlook, Excel, Publisher, PowerPoint, and other needed related software Other related duties as assigned.
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, ...Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.