Salary is commensurate with education and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The College of the Environment Dean's Office seeks an experienced and talented Director of Finance and Administration to lead the Finance and Administration team in support of successful College-wide financial and human resources management.
WHO WE ARE:
The Finance and Administration team is comprised of finance and human resource professionals dedicated to providing excellent service and support to the College's faculty, staff and students in the fulfillment of the College's mission. We partner with each of the College's schools, departments, and programs on budgeting, human resources (faculty and staff), and other administrative matters to support their individual success and the College's success as a whole.
As members of the Dean's Office, we also work closely with and support other College-level teams as well. The Finance and Administration team's goal is to provide more comprehensive, complex and transparent services to the College's units in service of their goals and the College's overarching goals.
SUMMARY OF RESPONSIBILITIES:
The Director of Finance and Administration is responsible for the College's financial planning and management, budget development, monitoring, reporting, long-range forecasting, Dean's level grant and contract fiscal oversight, and policy setting regarding fiscal procedures. The Director reports to the Associate Dean for Administration and works with College leadership and administrators to integrate and rationalize the financial reporting, decision-support and forecasting systems required by the College to manage its resources. The Director is a member of the College's Senior Staff team and leads a staff of five finance and human resources professionals in the execution and management of the College's fiscal and human resources.
This position oversees annual budgets worth $150 million and personnel actions related to over 1,000 employees. The Director is also responsible for overseeing the College's human resources including developing and implementing policies and procedures, and overseeing a variety of complex professional and confidential functions related to both academic and staff human resources administration.
Finally, this position is responsible for understanding, interpreting, implementing and ensuring compliance with all administrative, human resources, fiscal, and operational policies, procedures and guidelines of the University, as well as those of a wide range of external funding agencies (government, foundation, non-profit, corporate, and individual) and employee unions.
This position works closely with unit Administrators, the Associate Dean for Administration, College Senior Staff, and unit Chairs/Directors to ensure that the College as a whole is operating in a financially responsible and operationally effective manner. The Director must balance the independence of each school/department with the College as a whole within the larger University, and be able to negotiate and guide senior management based on strong fiscal and business planning and analysis.
BUSINESS PLANNING LEADERSHIP
Direct the preparation, implementation, and interpretation of business analyses for existing programs and new programs, including assessment of staffing needs, financial impact, immediate and future growth, as well as communication to stakeholders.
Provide decision support to the Dean and leaders in developing College policy and position statements. Lead business and operational planning, including projected benefits and consequences of decisions. Help support an open communication pathway for College through one-on-one and group meetings. Contribute to the implementation and assessment of the College's strategic plan.
Design, develop, and manage financial tracking, accounting, and reporting systems.
Manage and prepare reports for College leadership and others regarding the College. Translate complex financial data into general summaries directed toward a diverse audience.
Develop fiscal and administrative strategies for future needs of any proposed Dean's level initiatives and coordinates with departmental administrators on fiscal and administrative strategies for proposed unit-led initiatives.
Track and ensure compliance with federal, state and University regulations, policies and procedures related to administrative, human resources, and fiscal issues.
Provide strong leadership and supervision for the HR and finance team, supervising five staff supporting human resources, payroll, purchasing, travel, petty cash, accounting, financial reporting, and other business activities.
Respond to queries from federal, state, and local government agencies, private organizations, individuals, and the general public, including Public Record requests, as necessary.
Represent College interests regarding university-wide operational changes, including HR/payroll and financial system upgrades.
Serve on University-wide committees tackling various issues facing the UW including but not limited to enhancements to financial systems, advisory groups, and modeling for changes in enrollment.
Serve as the College's liaison with other schools and University offices on resource issues including budget and personnel.
Provide guidance and strategic partnering to the College leadership, departments, faculty, and others regarding fiscal management and planning of annual budgets worth $150 million.
Organize financial presentations for the Dean to report to department chairs, Executive Committee, College Council, Advisory Board, University leaders, potential donors, and at other public briefings.
Coordinate the College's internal annual budget and infrastructure renewal process.
Leads the College's annual Provost Budget Submission process, coordinating with Senior Staff, College Council, Student Advisory Committee and other stakeholders.
Oversee preparation, submission and management of state budget and budget revisions to the Office of Planning and Budgeting.
Maintain and improve financial reporting systems to optimize the College's ability to manage financial performance within the UW activity-based budgeting environment.
Provide administrative leadership to College merit, promotion and retention, and faculty and staff salary adjustments. Ensure college-wide salary records are current, including faculty and staff salaries, and monitor tenure and additional compensation obligations.
Act as a resource for administrators, chairs/directors, associate deans, and others throughout both the College and the Dean's Office on university financial systems, policies, and practices.
Prepare financial forecasts and lead long-range financial planning. Maintain awareness of relevant national and state trends such as research funding.
Oversee all human resources activity for the Office of the Dean and authorize all College and department-level terminations and layoffs, subject to university regulations.
Supervise the Human Resources Manager responsible for day-to-day College HR operations.
Work closely with Academic Human Resources to address complex, high-level faculty issues such as disability accommodations, visa challenges, etc.
Oversee all aspects, from hiring plan to end of appointment, for the College of all academic personnel, ensuring alignment with College strategic needs and University guidance.
Provide interpretation and review of policies and procedures relating to the administrative operations of the College; interpret and implement University and College HR policies and procedures, and assist in problem-solving and corrective action as needed.
Implement appropriate management methods and strategies to promote a culture of high performance, accountability, and continuous improvement; work consultatively with UW central administration as needed.
Act as a resource for administrators, chairs/directors, associate deans, and others throughout both the College and the Dean's Office on university human resources systems, policies, and practices.
Other duties as assigned:
For detailed information on Benefits for this position click here.
Bachelor's degree in business, public administration, or related field and five years of management-level academic administrative experience, or a Master's degree in business, public administration, or related field and three year's of management-level academic administrative experience.
Proven organizational, financial, and analytical skills, including forecasting, financial operations, and business analyses; demonstrated high degree of reliability and accuracy in this work.
Demonstrated ability to manage multiple projects under pressure of competing deadlines and changing priorities.
Experience working in human resources; familiarity with UW, state and federal employment rules and regulations and industry best practices.
Sound judgment and a high degree of integrity; ability to handle confidential materials with discretion and sensitivity.
Proven ability to problem solve, take initiative, and work independently while being a strong, collaborative team member and partner.
Ability to embrace change and demonstrate leadership through change management.
Excellent verbal and written communication skills; ability to communicate diplomatically and effectively with staff and faculty alike.
Strong interpersonal and conflict resolution skills; ability to build cooperative and effective working relationships across the spectrum of employees.
Supervisory experience and knowledge of best leadership and management practices; proven ability to lead others and create strong teams and advise others on those methods
University of Washington academic administrative experience to include financial systems, HR systems, and the Activity Based Budgeting model.
Ten or more years' academic administrative experience to include fiscal and human resources work.
Grant and contract experience.
Condition of Employment:
Must be available before or after normal business hours and on weekends to accommodate meeting schedules, attend events, or complete crucial tasks, as needed.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.