Reporting to the Senior Records Manager/Archivist, the Project Records Manager/Archivist participates in a Harvard University Archives (HUA) Records Management Services (RMS) team project to research, survey, appraise, minimally describe, re-house as needed, and transfer an extremely large quantity of non-permanent and permanent University records created across the University over several decades and stored off-site at the Harvard Depository. This positon ends on June 30, 2018 with a possibility of renewal. Incumbent will: assess data quality; manually inspect records and make high level appraisal recommendations; update inventories, conduct research on Harvard departments and centers; apply records schedules where applicable; coordinate record disposition; and maintain statistics. The majority of material is 20th century paper with a minority of analog audio-visual records.
The Depository, located outside of Boston, is Harvard Library's archival media storage and retrieval facility, including storage for Harvard's temporary storage of non-current records. The climate-controlled Depository is a critical resource for students, faculty, staff, and researchers across the University.
Duties and Responsibilities
Assesses data quality in current inventories and updates disposition status
Manually inspects selected records and makes high level appraisal records for both current information needs or historical purposes
Based upon project criteria established by the HUA, identifies materials for immediate destruction, future destruction, or future transfer to the permanent collections of the Harvard University Archives
Updates selected inventories for records eligible for transfer to HUA permanent collections
Performs additional research on department and centers as needed, either remotely or at the Harvard University Archives
Helps identify records against University records schedules, where applicable
Coordinates with Senior Records Manager/Archivist, HUA/RMS staff, and staff at Depository to effect destruction or transfer
Consults regularly with Senior Records Manager/Archivist to ensure project success
Keeps statistics and contributes to monthly progress reports
Attends in person and/or virtually Harvard University Archives staff meetings
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Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Master's degree in library science, information science, information management, or archival/records management or related studies required.
2 years of experience with institutional archives, or related records management/archives experience, preferably with 20th century records.
Knowledge of records management, archival appraisal and de-accession processes essential.
Knowledge of computer systems and databases, preferably MS Office applications including Excel and Access.
Must be able to work at an office located at the Harvard Depository facility in Southborough, Massachusetts and come to work occasionally at the University Archives in Cambridge, Massachusetts.
Experience working with academic, business, or research records preferred.
Excellent interpersonal and communication skills.
Ability to work both collaboratively and independently and with a minimum of supervision.
Communicates issues that affect plans, policies, and procedures in a timely manner.
Flexibility and the capacity to thrive in a time-limited working environment.
Handles confidential information in accordance with University, state, and national policies and regulations.
This position requires lifting and moving boxes up to 40 pounds.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.