Plan, coordinate and participate in the establishment and/or on-going operations of various administrative and operational functions within the Office of Research Administration (ORA) and reports directly to the Assoc. Dean and Executive Director of ORA.
Maintain positive on-going communications with all levels of administration within and outside of ORA. Coordinate and resolve issues relative to the daily administrative operation of ORA in a collegial yet judicious manner.
Responsible for reviewing and reconciling monthly non-personnel (i.e., supply) expenditures, tracking historical expenditures for comparison purposes and mgmt. evaluation highlighting variances on a monthly basis; process purchase and travel requisitions, establish and process standing orders; Responsible for ordering Office supplies and other departmental purchases via Buy@Duke, P-Card or other means when appropriate as necessary.
Track, compile, and distribute metrics to reflect overall ORA activity on a monthly and quarterly basis. Manage and/or extract data as requested to show activity for specific department(s).
Compile reports from data received from Research Cost Compliance (RCC) (e.g., CAS Remediation, G90, NIH Salary Cap). Work closely with applicable departments and/or Research Administration Manager/Special Projects to ensure all outstanding issues are resolved in a timely manner.
Work with Training Coordinator to post & manage ORA courses and class quizzes in LMS.
Support on-going scanning activity (i.e., PaperHost) when warranted (e.g., proposal documents, award related documents along with on-going award mgmt. documents); creating and developing a process or processes that ensure an accurate accounting of activity for ORA’s research administration activity.
Responsible for the oversight of leased Office equipment and service agreements (e.g., Copiers (3), Iron Mountain Service Agreement), tracking annual services contracts and discussing possible alternatives with Supervisor.
On-going management and oversight of Office equipment (i.e., PCs, Printers, Scanners, etc.). Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Demonstrated skills in analyzing data applying critical thinking and formulating resolutions.
Experience utilizing Duke@Work and SAP/R3
Working knowledge of MS Office Suite (Word, Access, Excel, Power Point) and Sponsored Projects System (SPS) Ability to communicate both verbally and in writing.
Ability to manage and prioritize multiple tasks simultaneously.
Able to escalate issues to a higher level after applying critical thinking self- motivator, ability to work independently and understand the concept of providing value added.
Younger than most other prestigious U.S. research universities, Duke University consistently ranks among the top schools in the country. It’s 9,000-acre campus is located in Durham, N.C, a city with vibrant business, sporting, and arts communities. Duke also is active internationally through the Duke-NUS Graduate Medical School in Singapore, Duke Kunshan University in China and numerous research a...nd education programs across the globe. Duke employees are part of a premier organization dedicated to excellence in education, research, and patient care. By working at Duke, employees gain the opportunity and the responsibility to make a real difference in the world. Duke is continuously seeking top talent to help contribute to a legacy of great achievement and even greater promise.