The University of Wisconsin - La Crosse is accepting applications for the position of University Services Program Associate for the Office of the Provost & Vice Chancellor for Academic Affairs.
This position's primary function is to serve as the administrative assistant for the Provost and the Office of the Provost. The position serves as a liaison between the Provost and the Chancellor's cabinet, units within Academic Affairs (primarily the academic colleges and school), faculty and staff within the division, and community contacts for the Provost. The position is responsible for coordinating and scheduling various meetings and appointments, preparing reports, planning events, maintaining sensitive materials, and managing the Provost's travel and daily calendar. In addition, the position provides administrative support for the Associate Vice Chancellor, the Director of Institutional Research and the Director of Graduate Studies. The position works under the general supervision of the Provost and takes direction and coordinates with the Senior Administrative Specialist. This position involves working with sensitive information; therefore, maintaining confidentiality is essential.
Minimum of a high school diploma or equivalent.
Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc).
Knowledge and experience in the use of e-mail (i.e. Office 365, Google Docs,) functions including electronic calendaring.
Excellent organizational and time management skills.
Ability to coordinate projects and work independently, as well as independently set priorities to meet the demands of the position.
Ability to meet and work effectively with people across multiple levels of the organization.
Previous administrative support experience.
Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms.
Demonstrated talent in matters of time management and multi-tasking, with an attention to detail despite frequent interruptions.
Demonstrated ability to use discretion and good judgment regarding confidential information.
Ability to exercise independent judgment in complex and new situations.
4+ years administrative support.
Experience in higher education, particularly in the UW system.
Associate degree or higher.
Office management experience.
Proficiency with software and web-based applications, such as WISDM, PeopleSoft, D2L, and Qualitrics.
Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards.
Demonstrated experience planning events (i.e., professional and social) that involve diverse participants.
Advanced computer skills especially in the areas of data management systems (financial systems).
Basic knowledge of record keeping practices – accounts payable and receivable; develop, maintain and reconcile various accounts and purchases; cash handling and audit of accounts; budget maintenance.
Note:Electronic submission ofapplicationmaterialsisrequired. For additional information about this position and to apply, please visit https://employment.uwlax.edu/
Please contact the Search and Screen Chair if you have a special need/accommodation to aid your participation in our hiring process.
The University of Wisconsin-La Crosse (UW-La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
UW-La Crosse's diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “... our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse is a 2014 recipient of the Higher Education Excellence in Diversity (HEED) award from INSIGHT Into Diversity magazine. UW-La Crosse is proud to be one of only 83 recipients of this national honor recognizing our commitment to diversity and inclusion.
UW-La Crosse has appeared prominently on the U.S.News& World Report list of “America’s Best Colleges” for more than a decade and is ranked consistently as one of the top institutions in the Midwest. With a student population of roughly 10,500, the university offers 91 undergraduate programs in at least 30 disciplines and 26 graduate programs in three colleges: Liberal Studies, Science and Health, and Business Administration, including the School of Arts & Communication and the School of Education. There are 502 full-time faculty and instructional academic staff, 76 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 86 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
The UW-La Crosse campus is nestled in a residential area of the City of La Crosse (pop. 52,000) located in western Wisconsin. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Ranked by U.S.News& World Report as one of the top ten “Best Places to Live” in 2009, La Crosse is one of the most scenic places in mid-America. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation.
UW-La Crosse is proud to be an equal opportunity employer. We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives. In support of the Wisconsin Veteran Employment Initiative we encourage veterans and veterans with disabilities to explore employment opportunities at UW-La Crosse.
Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, UW-La Crosse does not discriminate on the basis of arrest or conviction record.
The University of Wisconsin-La Crosse (UWL) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UWL fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the con...tributions of all, UWL is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.