Administrative and Program Specialist
George Mason University's Office of the Provost is seeking an enthusiastic, customer-focused, and detail-oriented Administrative and Program Specialist to support the Associate Provost for Faculty Affairs and Development. This is a part-time, 25 hours per week, position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
The Associate Provost for Faculty Affairs and Development is responsible for all matters pertaining to Mason faculty's professional well-being and development, such as assisting with faculty career development, recognizing faculty excellence, cultivating academic leadership, and implementing policies and practices that support faculty at Mason. This office is committed to developing an enriching and collaborative environment in which faculty members are supported to grow intellectually and professionally.
This position reports to the Associate Provost for Faculty Affairs and Development. The incumbent's primary duties entails a diverse range of administrative office support and program responsibilities including, but not limited to:
- Managing the schedule/calendar (meetings, events, travel, and office time) for the Associate Provost for Faculty Affairs and Development;
- Providing high-quality general administrative support to Faculty Affairs and Development;
- Overseeing and managing communications (electronic, paper, and web-based) for initiatives, events, awards processes, and various committees/task forces;
- Providing support for events and special projects (e.g., faculty orientations, other programs);
- Performing routine office management (e.g., answering phones and directing queries, managing electronic communication, and maintaining confidential files) as part of Faculty Affairs and Development, Center for Teaching and Faculty Excellence (CTFE), and Office of Digital Learning (ODL) teams;
- Providing support for candidate searches, including coordinating candidate schedules and travel;
- Purchasing according to university guidelines and overseeing P-Card management;
- Working in collaboration with other administrative staff in CTFE and ODL; and
- Cross-train responsibilities to ensure effective office continuity at all times.
- Experience working in a fast-paced office setting;
- Must demonstrate professionalism, initiative, and a willingness to learn;
- Extensive experience with calendar management;
- Strong written (writing and editing) and oral communication skills;
- Proficiency in the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Access;
- Experience communicating and interacting with constituents at diverse levels of an organization;
- Ability to work independently as well as in a team environment; and
- Detail-oriented with the ability to manage multiple projects simultaneously.
- Experience with website management (e.g., Drupal, WordPress, and/or html);
- Design experience (e.g., brochures, programs, and other materials) using Adobe suite a plus;
- Knowledge of Blackboard, wikis, and/or other collaborative working tools; and
- Experience in a higher education setting.
Salary: $15.00 per hour
Criminal Background Check: Standard Background Check
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply for position number WG468z at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.