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The International Training and Education Center for Health (I-TECH) is a center in the University of Washington's Department of Global Health that works in partnership with the University of California, San Francisco. I-TECH has projects in more than 20 countries, and its worldwide staff work with local ministries of health, universities, non-governmental organizations, medical facilities, and other partners to support efficient, well-ordered health care systems that provide high quality care to all citizens.
The I-TECH Namibia program provides technical assistance and direct service delivery to improve HIV care and treatment services in 60+ facilities in five regions, VMMC services in two regions, as well as implements programs for adolescent girls and young women to remain HIV- in two regions in Namibia. The I-TECH Namibia program also works in the areas of distance education, cervical cancer, and implementation science. The DREAMS project one-year pilot project to support adolescent girls and young women (AGYW) to stay HIV negative through educational campaigns and the delivery of PrEP in collaboration with the Ministry of Health and Social Services (MoHSS).
I-TECH has an outstanding opportunity for a full-time DREAMS Project Manager. Under the direction of the DREAMS Project Director, the DREAMS Project Manager will work closely with HQ- and country office-based operations and finance teams to ensure project compliance with award terms, deliverables, and reporting. This will include financial administration aligning with I-TECH's financial budgeting tools; developing, tracking and monitoring contractual agreements, budget management and participating in the development of funder program and financial reporting aligned with I-TECH systems.
KEY RESPONSIBILITIES INCLUDE:
Project Management and Grant Administration
Work with the Project Director, Country Director, PI, SPM, and Strategic Information (SI) I and technical staff to develop the work plan, including identifying deliverables, tasks, and accountabilities and establish mechanisms to assure efficient implementation.
Identify operational obstacles and solutions for proper project implementation.
Collaborate with Project Director to identify technical assistance needs and assist in securing a response to those needs.
Draft and follow-up on routine correspondence between the DREAMS Project with ministry officials or partner organizations, as required.
Provide technical assistance to ensure compliance with I-TECH standards as well as funder and UW policies and procedures.
Develop and monitor consulting agreements including well-defined scope of work, deliverables, and compensation terms.
Under the direction of the Project Director, recruit, hire, evaluate, and discharge consultants to help meet project needs.
As needed, assist with recruitment and hiring of positions, including development of job descriptions, interview questions, and screening tools.
Authorize purchases on assigned budgets as delegated by the PI and in alignment with grant regulations and I-TECH and UW policies.
Organize regular project calls/meetings with internal and external stakeholders.
Budget and Financial Management
Work with team members to lead the development of the annual project budget, including procurement plan.
Regularly code expenditures using country-specific activity codes, to assist in sub-budget management.
Prepare and monitor internal budget reports in I-TECH's financial systems (Host Analytics). This includes budget projections, burn rates, and monthly budget reports by activity code. Collaborate with the Country Office to prepare quarterly and ad hoc budgetary reports for stakeholders and funders.
Work with the Project Director, Senior Program Manager, Country Office staff, and/or the Finance team to identify and resolve budget and financial management issues.
Analyze monthly revenue and expense reports against budget projections, keeping PI, Country Director, Senior Program Manager and Team members apprised of the implications of the program's financial status on program activities.
Advise and collaborate with Team members in revising project plans and program activities to align with emerging budgetary, cash flow, and funding realities.
Reporting and Knowledge Sharing
Prepare and coordinate progress reports to funders, as needed.
Prepare internal project progress reports and meeting minutes.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
| Master's in Public Administration or Public Health with at least 5 years' experience, preferably working in complex, multi-faceted programs. An equivalent combination of education and work experience may be substituted for minimum education and work experience requirements. |
Knowledge of project management principles and practices related to public health program implementation.
Skill at communicating with colleagues from a variety of cultural backgrounds in a respectful and diplomatic manner.
Excellent computer skills with knowledge of Access, MS Word, Excel, Outlook, and PowerPoint.
Meticulous organizational skills with proven ability to multi-task and work independently and effectively in large, complex, multi-departmental, cross-functional teams.
Demonstrated problem-solving ability and attention to detail while working in a fast-paced, deadline driven environment.
Demonstration of excellent English communication skills, both written and oral.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.