| EOE Statement:|
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Applicant Special Instructions:
Cover letter required.
This position maintains a working environment conducive to the efficient completion of assigned tasks, in compliance with University and School policies, and strives to meet the needs of Brown School faculty, staff and students. Security of electronic and hard-copy files will be vital. The position will be housed in Goldfarb or Brown Hall on the Danforth Campus.
This position is full-time and works approximately 37.5 hours per week.
A cover letter is required with your application materials.
You may upload your cover letter and other documents after submitting the application by selecting "add attachment" on the My Activities page, accessible by clicking in the My Activities box on the upper right hand side of your home page at https://jobs.wustl.edu/.
Department Name/Job Location:
This position is in the Brown School at the Danforth Campus.
This position will serve as the manager for successful development and implementation of public health programs at the Brown School. Main duties include managing the MPH and PhD student activities from recruitment support to maintenance, maintaining annual reporting for accreditation of the program, curriculum and programming planning and oversight, advise students, support faculty and academic staff; provide administrative support to the Associate Dean for Public Health; and supervise graduate students who work under the direction of this position.
PRIMARY DUTIES AND RESPONSIBILITIES:
- MPH PROGRAM MANGEMENT
- Manage the transfer of applicant information from the Admissions Office to the Public Health Program Office, assignment of applicants to the Associate and Assistant Deans of Public Health, and follow-up and assurance that contact has been made with each applicant
- Oversee creation of an applicant summary form for each applicant to be used in administrative review
- Track and report on applicant recruitment efforts
- Support the development and review of MPH application, admission and scholarship award processes
CURRICULUM PLANNING AND EVALUATION
- Propose and conduct programmatic assessments
- Assist with course scheduling. Work with the Associate Dean for Public Health on planning the academic calendar and course schedule for faculty, adjuncts and teaching assistants. Provide analysis and projections for number of sections/courses needed each semester. Work closely with Academic Affairs team on course scheduling to reduce course conflicts
- Support and assist the Associate Dean with efforts to plan public health programming in alignment with strategic and long-range goals of the Brown School by administering student surveys and assuring compliance with accreditation requirements
- Manage evaluation process including administering evaluation system for mid-term and final course evaluations. Review mid- and end-of semester course evaluation reports to identify those that fall below the program’s threshold for minimal performance standards. Provide completed evaluations to Associate Dean for Public Health for review
MPH PROGRAM ORGANIZATION AND LEADERSHIP
- Coordinate committees, task forces and ad hoc committees, which includes organizing meetings, setting schedules, preparing agendas, drafting and distributing minutes, assigning and tracking follow-up responsibilities in coordination with the Chair. Committees include, but are not limited to:
- Public Health Committee (internal input & oversight)
- Community Advisory Committee (external input & oversight)
- Delta Omega General Council (honorary society in public health)
- MPH Staff Leadership Working Group (School-wide staff input)
- Serve in leadership capacity as Secretary/Treasurer for Delta Omega (Honorary Public Health Society) by serving as direct representative to national organization, monitoring budget and fundraising efforts, coordinating inductee nomination process, and planning annual events
- Serve as the initial contact for the MPH program administrative leadership and staff on matters related to the MPH program, and direct these questions to the appropriate parties for resolution
- Coordinate with Office of Academic Affairs staff to develop policies and procedures, including making decisions on behalf of the program
- Prepare and maintain program budgets and monthly expense reports for public health program, including budgets for the MPH Program Office, TPS courses, Adjunct and TA budgets, and Delta Omega. Assist with budget proposals for academic year
- Manage external communications related to MPH program.
- Manage the Public Health Speakers series, including preparing speaker itineraries, coordinate speaker travel arrangements, and arranging presentation logistics and promoting events
- Serve on school committees representing public health
- Serve as academic advisor for at least half (approximately 50) of all new MPH students for at least their first semester
- Serve as a support resource for MPH student body (n=150)
- Assist incoming and continuing students in the course registration process as well as advise them on course selection.
- Audit student curriculum planning form in penultimate graduating semester to confirm all program course requirements have been met prior to the student’s final semester. Provide forms to School Registrar for final audit and approval.
- ADMINISTRATION OF PHD PROGRAM IN PUBLIC HEALTH
- Develop marketing materials with the communication department for recruitment of PhD applicants
- Organize recruitment, admissions, and enrollment process for prospective students
- Collect, analyze and create repots on program data for internal and external constituents
- Provide oversight support for curriculum and programming needs including course scheduling, student advising and program policies.
- Be the main resource for program information to prospective PhD students
- Work collaboratively with PhD office, school and alumni offices
- OVERSEE ACCREDITATION MAINTENANCE
- Identify, from CEPH accreditation documents, the requirements, criteria and steps required to ensure and maintain accreditation;
- Work closely with the Associate and Assistant Deans for Public Health in developing performance indicators for program goals, and lead the collection, management and reporting of data on these indicators
- Responsible for reporting of accreditation activities
- Manage and coordinate systematic, broad-based and integrated self-evaluation process
- Manage and coordinate all site visits and follow up to ensure responsiveness and compliance.
- Monitor progress towards goals and objectives and provide early identification of those needing attention.
- Serve as the primary administrative liaison between the MPH and PhD programs at the Brown School and the Council on Education in Public Health (CEPH) and the Association of Schools and Programs of Public Health (ASPPH).
- OTHER DUTIES AS ASSIGNED
Bachelor’s degree or equivalent with five years related program development, administrative and/or project management experience. Outstanding administrative, organizational and office management skills; strong interpersonal skills; excellent oral and written communication skills; proficient in the use of MS Office and Outlook, including database skills; experience in developing, maintaining and following office procedures and filing systems; attention to detail. Candidate must have the ability to maintain confidentiality and use discretion and good judgment.
Ability to work independently and advance institutional initiatives with little supervision. Ability to work under pressure and with tight deadlines. Ability to work collaboratively with the School’s faculty, staff, students and senior administrative team, as well with key program stakeholders and high level officials outside the university. Candidate should have proven ability to foster productive working relationships with diverse constituencies and should have the ability to prioritize, organize and communicate effectively.
Master’s degree and five years program development and administrative experience in a higher education environment preferred.
The hiring range for this position is $43,231 - $55,126 annually.
-Retirement Savings Plan
-22 vacation days
-8 Paid Holidays
-Tuition benefits for employee, spouse and dependent children
-Free Metro Link/ Bus pass
-Free Life Insurance
-Health, Dental, Vision
-Health Savings Accounts (HSA)
-Long Term Disability Insurance
-Flex Spending Plan
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.