NYU Langone Medical Center, a world-class, patient-centered, integrated, academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals - Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center - plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.
We have an exciting opportunity to join our team as a Program Director.
Improving the research portfolio and research operations of the department is a major strategic initiative, and this position is pivotal in that endeavor. The candidate will work with Department leadership, oversee research operations and associated teams, projects, initiatives and administrative processes to increase the departments research portfolio and ensure strategic initiatives are being met while maintaining the highest levels of customer satisfaction and research compliance. The candidate will oversee a staff of direct and indirect reports as well numerous research groups at multi-site locations. This role has fiscal responsibility for grants and contracts with a goal of supporting substantial increases in extramural support. In addition, this position will work with the Vice Chair of Research to implement programs for training, support and recruitment for research faculty. The candidate will also supervise and manage centralized resources related to research, such as clinical trials coordinators, contract administrators and biostatisticians.
- Manage and oversee the pre-award grant submission and postaward process and ensures that departmental policies and guidelines are in pace to manage research activities. Ensure staffs are working with investigators to establish clear individualized grant submission plans, and follows up proactively regarding planned submissions. Develop mechanism to ensure investigators are advised of appropriate internal and external funding opportunities. Works with Department leadership in tracking departmental and individual performance with respect to departmental targets for total funding and volume/frequency of grant applications.
- Develop strategic processes and policies to ensure all grant submissions are reviewed prior to submission, for accuracy as well as for content rigor. Currently the department averages about 50 submissions a quarter, the goal is to significantly increase that number.
- Develop, maintain, and communicate schedule of NIH funding cycles, proposal submissions, and SPA deadlines. Ensure that staff are aware of and comply with applicable deadlines. Work with relevant program staff to ensure that progress reports are submitted in a timely manner and review reports to ensure that activities are appropriately covered in the report.
- Oversee development of operational plans and monitor the progress and performance of research quality, data integrity, timeliness of deliverables, regulatory compliance and adherence budget.
- Oversee and ensure staff IRB, NYUSOM Finance, Sponsored Programs and Office of Clinical Trials, and Office of Industrial Liaison regarding new protocol submissions, continuations and addendums, contracts, and support investigators in preparation and monitoring of IRB protocols. Provides leadership in quality performance by establishing systems to improve efficiency and customer satisfaction in research operations. Provides guidance, direction and oversight in the development of SOPs, protocols, documentation standards etc., for use in support and monitoring of research related business processes. Work to continually process improve business operations.
- Project management and ensure that appropriate operational plans are developed for all clinical research projects, including work flow, project-specific work instructions, documentation, quality control, roles and responsibilities, and timelines.
- Identify operational problems, issues, obstacles, and barriers across all projects based on established metrics, audit reports, input from project leaders, faculty, and colleagues in other departments, biostatisticians, grants managers, business development staff and sponsors.
- Responsible for staying abreast of NIH and other research funding opportunities. Ensures that routine meetings with investigators regarding grant finance, research studies progress, etc. occur regularly and with appropriate frequency to ensure that repeating requirements occur and that performance and financial benchmarks are met. Works with the Department Leadership to develop new strategic teams, ensuring that meeting participants are identified, agendas prepared, meeting minutes with clear action items written and distributed and the team are moving forward on point.
- Develop strategic plans and seek opportunities to advance the organizational and research interests of the program through collaboration, grant opportunities and sponsored research, facilitate such relationships and/or author research proposals and business agreements.
- Overall a $50-$60M active grants budget, with an equal amount of pending grants. Manages research budgets to ensure accurate forecasting and appropriate sponsor and NYU School of Medicine Guidelines have been addressed. Works with departmental finance staff to track and validate research-related billing and collections. Supervise staff to ensure that monthly summary reports of the Departments research portfolio for Department leadership and individual investigators are prepared and reviewed. Working closely with the Department Administrator and Business Manager, tracks and monitors all monthly revenue and expenses on grants. Will raise any concerns/issues to Department Leadership.
- Supervise staff and develop processes for compliance in establishing and closing out sponsored programs. Develops and implements process improvements in research reporting, reconciliation and financial accounts management. Ensures all grants are logged properly and accounts are successfully created with Sponsored Programs Administration. Coordinates all no cost extensions and carry over fund paperwork and documentation. Ensures all program are invoiced appropriately and timely. Ensures all FSR and Financial Reports are prepared and submitted as required by sponsoring program and institutional deadlines. Makes all necessary budget revisions and payroll allocation revisions for grants as necessary and as indicated by the Administrator/Director.
- Identify operational problems, issues, obstacles, and barriers across all projects based on established metrics, audit reports, input from project leaders, clinical and informatics faculty, statisticians, project team members, business development staff and sponsors.
- Responsible for ensuring that research efforts are in compliance with NYU School of Medicine guidelines, state and federal regulations by monitoring and evaluating the quality and appropriateness of research activities. Monitor the progress and performance of all research projects on an ongoing basis and ensure that everything is in compliance with the NYU Institutional Review Board (IRB), regulatory requirements and quality standards, in accordance with agreed upon timelines, and within budgetary limits. Ensure that delays are identified and that appropriate interventions are implemented to meet timelines. Ensures that any pending compliance issues for sponsors are addressed and dealt with timely. Takes responsibility for compliance with federal accounting guidelines on grants, purchases and time and effort. Ensures that that federally sponsored program files and information are up-to-date. Develop internal policies pertaining to grants and contracts. Keeps current with sponsor policies to address responsibilities of the grants office and discusses workflow processed with the team to ensure efficient processes are in place.
- Understands and supports the Department research mission, representing it as needed to other NYULMC departments as well as groups/organizations external to NYU School of Medicine. Fosters collaborative relationships throughout the medical center as well as the external research community. Proactively works with institutional peers to improve collaboration and operational efficiency, ensuring that the department is at the forefront of changes and system implementation. Work with department leadership to implement programs designed to educate faculty on research opportunities, grant development and submission and other initiatives to improve the funding portfolio of the department.
- Manage a portfolio of clinical trial coordinators to deploy as needed. Includes ensuring staff are adequately trained and monitored. Develop a mechanism to identify faculty needs and match with available staff.
- Represent the Department during interdepartmental functions related to research operations. Facilitates interdepartmental collaboration by interfacing with other departmental staff and by participation in meetings and committees. Act as lead contact regarding the research program operations, processes, procedures and systems. Works with clinical and administrative staff and representatives from other departments to evaluate, initiate, and implement systems and procedures, revising as necessary to improve services and maximize efficiency.
- Manage the departmental research employee orientation, development, and training. Develops and implements research training programs as needed for faculty and staff. Instructs research faculty and staff in how to plan, organize and monitor the work of team members to meet timelines, recruitment objectives and grant submission deadlines.
- Directly and indirectly oversee the research administration staff in the Department. Demonstrates effective teambuilding, and ensures that research administration staff work together to advance departmental goals of innovation and excellence.
- Ensure new faculty members that are bringing active trials are transitioned smoothly. It is anticipated that the department will be bringing roughly 20 faculty members on board annually. Ensure new faculty members are apprised of relevant NYU policies and procedures.
- Improve the communication of department resources related to research, which includes developing a strong web presence, for both internal and external constituents. Working with institutional peers, develop a mechanism to advertise active clinical trials, to enhance awareness and enrollment. Ensure faculty members are aware of relevant funding mechanisms, RFAs, etc.
- To qualify you must have a Masters degree and 8 or more years of progressively responsible experience managing administrative functions in an academic or research setting or an equivalent combination of education and experience.
- Must include experience with grants management, budget report administration and operations.
- Excellent computer skills and analytical, organizational, written and verbal communication skills required.
- The ability to develop and implement policies and procedures and interact with and communicate to a variety of individuals at all levels will be required.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Medical Center provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. And just as our employees invest so much in us, we invest in our employees. We're pleased to have one of the most competitive compensation packages not only among New York's hospitals and healthcare institutions, but within the corporate sector as well. We begin with exceptional medical, dental, and drug coverage. We enhance this basic coverage with comprehensive wellness programs, and supplement those with retirement investment and benefits plans, and generous paid time off allowances. Add to that a very attractive tuition program, and you'll see just some of the ways that NYU Langone Medical Center demonstrates our commitment to our employees.
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Medical Center's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.