OFFICE ASSISTANT 3
|Req #: ||145618 |
|Department: ||ROBINSON CENTER |
|Appointing Department Web Address: ||http://robinsoncenter.uw.edu |
|Job Location: || Seattle Campus |
|Job Location Detail: ||Guthrie Annex 2 |
|Posting Date: ||05/18/2017 |
|Closing Info: || Closes On 06/01/2017 |
|Salary: ||$2,617-$3,381 |
|Union Position: ||Yes |
| || This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information |
|Shift: ||Monday - Friday, 8AM - 5PM |
|Notes: || As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. |
| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
The Halbert and Nancy Robinson Center for Young Scholars (Robinson Center) at the University of Washington is a pioneer and international leader in investigating, identifying, and serving the needs of intellectually talented young pre-college and college students. The Robinson Center is a community comprised of faculty and staff claiming diverse areas of academic and professional expertise. Together we work to understand the expressions of giftedness in children and adolescents, to offer enrichment and acceleration opportunities for academically talented students, and to collaborate with K-12 educators and university academics who work with academically talented youth.
The Robinson Center has an outstanding opportunity for an Office Assistant 3.
The Robinson Center (RC) is seeking a candidate to execute a variety of complex clerical assignments. Under general supervision, the candidate must independently perform reception tasks, assist in program registration and support, website and social updating, and customer service to inquiries which require substantive knowledge of the Center's programs, policies, and procedures. Reporting to the Robinson Center Director, this position will provide support to the Center's Administrator, Program Heads, and students.
Duties include but are not limited to:
Serve as the initial contact and reception for the Robinson Center (RC), providing information regarding program activities, and performing a variety of public relations functions. Will be responsible for answering telephones, receiving and referring visitors, resolving problems and respond to inquiries regarding Center's programs;
Perform complex word processing tasks such as merging and sorting, integrating text with graphics, and creating charts and database files;
Compose correspondence, documents, and/or printed materials related to program activities, editing materials for accuracy, appearance, readability and style. Responsible for proofreading materials, making corrections in sentence structure, spelling, grammar and punctuation;
Design and edit communications via social media and website;
Establish and maintain record and file systems, including databases, to record statistical information and compilation of documentations;
Monitor and maintain office equipment operations;
Maintain Director's calendar and make appointments;
In performing tasks, apply knowledge of supervisor's work commitments, including status of projects and nature of contacts;
Under general supervision, must be able to establish priorities and deadlines;
Clerically will be supporting one or more program heads and/or programs;
Order, receive and maintain general office and program specific purchases;
Assist in Center's event and activity planning;
May direct the work of others;
Assist in preparing course materials, research documents, grants, and manuscripts;
Performing the duties of an Office Assistant II and other related duties as required.
| High School graduation or equivalent AND two years of increasingly responsible clerical experience. |
Additional requirements include:
Strong computer skills, including an excellent working knowledge of Microsoft Office and database management programs;
Ability to communicate effectively, verbally and in writing, with University staff, faculty, students, and constituents;
Demonstrates customer service, team collaboration, and problem resolution skills;
Demonstrates ability to organize and prioritize multiple tasks and work effectively under pressure of overlapping deadlines;
Experience interpreting policies and procedures;
Ability and desire to be flexible and work in a dynamic and collaborative environment with young and energetic scholars.
| Experience in communication and copy editing skills, graphic designing, and use of multimedia; |
Experience working in schools;
Demonstrates knowledge of gifted education issues and experience working with highly capable students;
College degree preferred.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The Robinson Center is committed to providing a safe and welcoming space to people of all genders, religions, national origins, races, disabilities, sexual orientations, ethnicities, and documentation statuses. We will not tolerate discrimination or harassment of any kind.