Description of Position The Space Planner works as a team member under the direction of the Assistant Director of Planning, Space and Architecture. Core responsibilities for the individual in this position include space planning and management activities and initiatives, support for space data systems in an administrative role, as well as predesign-level programming and fit-testing working with colleagues and user groups.
Responsibilities 1. Capital Project Planning, Feasibility and Programming • Develop needs assessments based on interaction with user groups • Analyze feasibility of alternative facility solutions to meet programmatic needs, using Space Data systems • Analyze and evaluate the effective use of space using walk through observation surveys and space audit activities.
2. Space Planning • Analysis of requests for space in conformance with University Standards, • Review of current utilization patterns, including audits and on-the-ground verification • Preparation of recommendations to address space needs, including supporting data, and alternative solutions prepared in alignment with University standards. • Plan and manage space allocation/utilization initiatives in close collaboration with user groups at colleges and other administrative units • Interaction with faculty, staff and department heads to facilitate resolution of space requirements.
3. Space System Support • Support and training of University stakeholders using shared space management tools • Updates to Computer Aided Facility Management (CAFM) system using Post-Secondary Education Facilities Inventory and Classification Manual (FICM) standards for core information • Document space assignments, space moves, leases, floor plan changes in an administrative role
4. General • Interface with other University units, consultants to the University, and external agencies as necessary to perform designated responsibilities • Represent CPPM on cross-functional work groups • Analytical and coordination support for special initiatives as assigned • Other duties as assigned
Work Environment The work of this position is performed in an office setting, with occasional visits to construction sites and various campuses and research stations across Minnesota, which may require overnight stays.
Minimum Qualifications • Bachelor degree in planning or design fields such as, interiors, planning, architecture, engineering or similar plus over 5 years of experience or a combination of related education and work experience to equal nine years.
Preferred Qualifications • Administrative or consulting experience in higher education, at public research institutions • Knowledge of FICM standards as applied in higher education space planning environments • Experience with CAFM systems (such as Archibus, Trirega) and Oracle or other relational database system • Experience working with CAD or REVIT drawing programs • Experience with reporting functionalities in Microsoft Excel and Access
Knowledge, Skills and Abilities • Demonstrated knowledge of principles and practices of space planning • Self-starter with strong analytical skills • Excellent customer service skills: working effectively with diverse populations and in team settings • Familiarity with decision-making procedures within a large public or complex institution • Experience working with confidential and sensitive information • Skill in written and oral communication, including the ability to advocate effectively for the University when dealing with internal and external customers, vendors, and consultants • Ability to associate space programming and planning to the design, cost and constructability of potential projects
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.