Assistant Provost, Finance and Administration
Santa Clara University
Part Year: No
FLSA Status: Exempt
Standard Hours (hours per week): 40
The Assistant Provost for Finance and Administration is responsible for undertaking analyses, researching issues, preparing reports, and developing recommendations to support strategic and operational planning, resource planning, integration of academic and resource planning, and the planning and development of administrative processes and practices in the Provost's areas of responsibility. The Assistant Provost is also responsible for administrative operations, budget and financial management, and staff and administrative personnel support in the Office of the Provost.
Essential Duties and Responsibilities:
A. Financial Planning and Management (50%)
1. Serves as a liaison with the University Finance Office with regard to budget and financial management issues for the Office of the Provost
2. Coordinates the annual budget process with the University Budget Office on behalf of the Office of the Provost
3. Coordinates the preparation and management of the annual operating budget and associated funds for the Office of the Provost
4. Conducts analyses, researches issues, and prepares reports to support University annual and long term financial planning and budgeting for the College and schools, centers of distinction, and administrative units reporting to the Provost
5. Serves as a resource person for the Provost, deans, vice provosts, executive directors of the centers of distinction, director of athletics and recreation and their respective staffs with issues pertaining to financial planning and managementB. Staff and Administrative Human Resource Planning and Management (25%)
1. Serves as a liaison with Human Resources and the University Finance Office with regard to staff and administrative personnel issues
2. Coordinates the process of appointments and promotions of librarians and other academic staff handled through the Office of the Provost in accordance with applicable University policies and procedures
3. Coordinates the process of appointments of staff in the College and schools, centers of distinction, and administrative units reporting to the Provost, including the approval of staff personnel requisitions, in accordance with applicable University policies and procedures
4. Assists with the annual staff salary planning process through the Office of the Provost and conducts analyses to facilitate salary decisions
5. Serves as a resource person for the Provost, deans, vice provosts, executive directors of the centers of distinction, and their respective staffs with issues pertaining to staff personnel policies and proceduresC. Resource Planning (10%)
1. Collaborates with staff from the University Finance Office, the College and schools, centers of distinction, and administrative units to conduct analyses and develop recommendations to support financial planning in the Provosts areas of responsibility
2. Collaborates with staff from Human Resources, the College and schools, centers of distinction, and administrative units to conduct analyses and develop recommendations to support human resource planning in the Provosts areas of responsibility
3. Collaborates with staff from University Operations, the College and schools, centers of distinction, and administrative units to conduct analyses and develop recommendations to support facility planning in the Provosts areas of responsibility
4. Collaborates with staff from Information Services, the College and schools, centers of distinction, and administrative units to conduct analyses and develop recommendations to support technology planning in the Provosts areas of
ResponsibilityD. Strategic and Operational Planning (10%)
1. Conducts analyses, researches issues, prepares reports, and makes recommendations to support University strategic and operational planning
2. Conducts analyses, researches issues, prepares reports, and makes recommendations to support the integration of academic and resource planningE. Planning and Development of Administrative Processes and Practices (5%)
1. Evaluates and develops recommendations to improve administrative processes and practices in the Provosts areas of responsibility
2. Collaborates with staff from Human Resources, the University Finance Office, Information Services, the College and schools, centers of distinction, and administrative units reporting to the Provost to conduct analyses and develop recommendations to improve the integration of processes and practices associated with human resources, financial, and student administration information systemsF. Other duties as assigned.
Provides Work Direction:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors or suppliers.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly indoor office environment with windows.
Offices with equipment noise.
Offices with frequent interruptions.
Understanding of and interest in contemporary issues in higher education, particularly those related to strategic planning and the integration of academic planning and resource planning
Understanding and supportive of the values and ideals of Jesuit education; knowledge of Santa Clara University preferred
Experience with administrative processes, practices, and information systems
Excellent oral and written communication skills
Excellent organizational skills with a demonstrated ability to balance and respond to a wide variety of demands
Ability to design and conduct analyses, prepare related reports and documents, and formulate recommendations to support administrative planning, development, and decision making
Ability to work independently and exercise sound judgment
Ability to establish and maintain effective working relationships with all levels of faculty, administrators, and staff, to represent the Provost, and to serve as a liaison for the Office of the Provost
Ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy
Ability to combine high-level conceptual thinking with attention to detail
Self-directed and team-oriented individual with willingness to take initiative and be flexible
Education and/or Experience:
Bachelors degree in appropriate field required; Masters degree preferredYears of Experience
Eight to ten years of related professional experience (in a higher education setting preferred). Supervisory or management experience preferred.
Salary Information: Hiring Range: $4,255 - $5,002.50 semi-monthly
Open Until Filled: Yes
Special Instructions to Applicants:
To view the full job posting and apply for this position, go to https://jobs.scu.edu
About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in Californias Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus masters, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all masters universities in the West by U.S. News and World Report, Santa Clara University is Californias oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
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