This position is fiscally responsible for Physical Plant and FIXit (housing) Maintenance and Custodial . Oversight and management of approval, processing, reconciliation and budgeting of all financial and accounting transactions for these divisions totals approximately $50.0 million annually
Maintain all records and documentation pertaining to all financial transactions. Approve all e-pro transactions generated by multiple internal staff.
Lead contact with outside vendors regarding invoicing, decision and approval for vendor payment in addition to major contracts, and planning and scheduling requested services within maintenance operations. This includes the maintenance, repair and to ensure operation compliance of all University elevators, pest control, and waste management contracts. Plan and manage all Grainger purchases and reconcile proper invoicing and order accuracy.
Major stakeholder and contributor in the proposal, search, and implementation of a new Maintenance Management System. Lead in capacity of Functional Business Analyst as part of a team to maintain needed functionality within the maintenance management system.
Daily supervision and training of two accounting positions responsible for the daily audit and processing of all financial operating transactions including approximately 100 procurement card holders which produce 12,000 annual transactions. Responsible for hiring, training, and planning work priorities for staff. Required to perform ongoing performance review and evaluation of staff.
Train all internal staff members on the University's e-procurement system.
FAST coordinator for over 50 administrative personnel ensuring proper internal controls for system access.
Provide executive level administrative leadership with professional support in a highly confidential environment using discretion and independent judgment.
Prepare, examine, and analyze accounting records, contracts, and other financial reports to assess accuracy, completeness, and conformance to University policies and procedures.
Exercise independent judgement to manage employee workload and overtime by season and customer needs to ensure staffing is available to meet time established deadlines and maintenance schedules.
Ability to independently generate ad hoc financial reports sourced from multiple systems including FAMIS, On Base, and General Ledger to provide supporting detail to campus departments as well as internal departmental needs.
Responsible for all maintenance inventory in multiple shops as well as fuel control; inventory valued at $250,000. This includes monitoring all inventory transactions, performing periodic reconciliations, and an annual physical inventory.
Continual oversight of financial security by auditing and revising internal controls as determined necessary.
Syracuse University is a place where talent, desire, and opportunity thrive. In 12 different schools and colleges that span the liberal arts and professional disciplines, students, faculty, and staff from diverse backgrounds come together to learn, create, and break boundaries.
The University is also a vital part of the community, providing services as well as being a leader in employee benefi...ts, work-life and organizational development, training, student employment, staff relations, and workforce diversity.
Syracuse itself is located at the crossroads of New York State, and offers a lush landscape of seasons. From fun-filled summers in the Finger Lakes to snowy winters that thrill outdoor sports enthusiasts, the area truly has something for everyone.