Coordinates administrative activities such as purchasing, and other administrative activities for the Taussig Heart Center, interprets operating policies; exercises independent judgment in the resolution of administrative problems. Will fill in as necessary to assist the Administrative Staff, and other areas as needed and provide telephone/email coverage for the Taussig Heart Center Administrative Staff.
Essential Job Functions
This position is responsible for coordinating all aspects of the ACGME-accredited pediatric cardiology fellowship program under the guidance and supervision of the fellowship Director and the PI of the T32 training grant. It is expected that the incumbent can complete most activities independently and can identify and solve most problems with minimal guidance from others.
Coordinates and implements office services such as purchasing, assigned projects and other administrative activities.
Participates in budget development by assisting office manager when assigned budget related projects.
Provides administrative support to five or more faculty members for correspondence, meeting scheduling, travel arrangements and reimbursements.
Provides administrative support for document typing and proof reading.
Is responsible for preparation of selected personnel and other administrative documents. Responsibilities include JHU maintaining current JHED information, and maintaining employee history data base.
Is responsible for typing, editing and distribution of minutes for various divisional meetings.
Locates and compiles information and data to format reports, graphs, tables, etc., for presentation, publications, reports and manuscripts.
Communicates policies and major announcements, including lectures, meetings, seminars, grant opportunities and deadlines. Schedules various standing meetings and monthly JHM Ambulatory QI meetings.
Coordinates Faculty recruitment schedules.
Interprets and communicates operating policies.
Conducts orientation of new employees as needed.
Is a departmental resource for non-routine information for individuals external to the department; answers questions and provides guidance.
Operates personal computer to access email, electronic calendars and other office support software.
Uses various software applications, such as word processing, spreadsheets, relational databases, SAP, and graphic packages to assemble, manipulate and/ or format data and reports.