UCSD Layoff from Career Appointment: Apply by 05/17/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under supervision, incumbent collects and enters data accurately into mainframe system and databases for timely recharge processing and matches invoices to requisitions to ensure accuracy. Assists supervisor with month end procedures including data entry of monthly meter reads as well as information on cost of Print Centers' jobs. Assists supervisor with processing Accounts Payable/Accounts Receivable invoices by verifying Purchase Order is included, scanning and sending invoices to Disbursement, and confirming pricing is correct for payment.
Respond to vendor inquiries regarding routine payment issues. Review for accuracy and process purchase orders, express card transactions, recharges, memberships, subscriptions, entertainment requests, payment authorizations and travel. Purchase goods and services in support of the department, preparation of purchase orders, requisitions and monitoring of Express Card purchases.
Serve as back-up to Imprints Help Desk and call center staff, answering phones, communicating service requests to technical staff, ensuring prompt response to service and supply requests. Enter service and supply data, follow up on supply deliveries, and enter call information. Assist supervisor with keeping inventory levels accurate by entering quantities received and correcting both reported and observed discrepancies.
Demonstrated experience using basic accounting and bookkeeping principles and ability to organize records.
Knowledge of PC software, spreadsheet and MIS database applications, Microsoft Office, Outlook, Access and various web browsers. Ability to learn new software and adapt it to project requirements.
Entry of data transactions into MIS and spreadsheets with a high degree of accuracy under strict deadlines with constantly changing priorities and frequent interruptions.
Experience utilizing, maintaining and populating PC databases and ability to produce basic financial reports.
Proven interpersonal skills including tact, diplomacy, and flexibility to exercise independent judgment. Ability to communicate and interact effectively with a diverse student/staff/faculty population.
Experience using basic math skills.
Experience building and maintaining strong customer relationships by providing excellent and responsive service. Communicate in person, on the telephone, and through written correspondence.
Knowledge of proper formats for business correspondence. Excellent skills proofreading material for accuracy, clarity, grammatical correctness and continuity.
Experience working as a team member, participate in group discussions regarding departmental procedures, goals, and business solutions.
Experience in identifying problems and suggesting a course of action for resolution, escalating sensitive or more complex problems requiring supervisor's attention.
~DOJ/FBI/DMV records checks and clearances are required prior to hire.
~May be required to work occasional overtime and/or non-standard shifts.
~May be required to work at various locations.