Advertised Summary Job Description: Reporting to the Executive Director, Purchasing Operations, the Director, Construction/Facilities Purchasing is responsible for the on-going review of both transactions and strategic opportunities relating to the procurement of construction/facilities-based goods and services and for the establishment of suppliers and underlying policies and processes in support of the University's construction/facilities requirement. Manage three contract officers and one support staff.
Responsibilities include, but are not limited to:
Supplier Qualification and Management -Lead supplier qualification committee that has responsibility for vetting potential and current Facilities-based suppliers for utilization at the University -Establish reporting mechanisms that effectively track supplier utilization (i.e. spend, transaction volume, bid/award opportunities, etc.) -Develop effective working relationships with suppliers in order to negotiate the best possible value, and to ensure the quality of services (and some goods) purchased to support customer requirements.
Contract Management -Lead the development, implementation and promotion of utilizing standard University agreement templates -Negotiate agreements (i.e. terms, service level agreements, etc.) -Coordinate with Facilities groups to effectively promote and manage use of contractors that haven been pre-qualified by Purchasing and Facilities -Maximize use of Facilities-related contracts to take maximum advantage of the University's spending leverage.
Supervisory -Through mentoring and training, ensure staff is service oriented and understand the specific needs of their customers, and that work is managed in a consistent and timely manner.
Transactions: -Oversee the University-wide processes for the timely completion, review and approval of purchase order and change orders for construction and facilities goods and services, including: serving as a point of escalation for staff with questions or concerns and; direct review and processing of complex transactions; management of workflows and queues in various systems; adjudicate, resolve and escalate compliance issues as appropriate; --Identify sourcing opportunities for conversion from non-standard agreements to preferred agreements based on analysis of University spend data -Assist and advise University departments in obtaining the best total value considering quality, service and cost on a timely basis.
Policy, Process and Training -Establish role as a Change Agent promoting the development and implementation of business process redesigns related to the University's Facilities organizations -Collaborate with Facilities Management, Risk Management and the Office of the General Counsel -Ensure compliance of related transactions with University purchasing policies as well as federal and other applicable regulations -Represent the Purchasing Department at customer and supplier meetings -Promote on-going development and refinement of Purchasing website relative to contracting initiatives -Develop, manage and conduct related training and web based tools in support of procurement processes (i.e. user guides, on-site training, forms, etc.).
Performs other related duties and special projects, as assigned.
General Minimum Qualifications: -Bachelor's degree required
-A minimum of five years' related purchasing experience, preferably within the construction environment, including experience with automated purchasing systems, required
Additional Specific Minimum Qualifications: Experience with automated purchasing systems required. Significant experience in the development and management of policy and process changes across organizational lines and within an established ERP systems environment necessary. Must have a general understanding of the laws, rules, and regulations related to UCC. In addition, must have an understanding of the design and construction process: construction terminology, estimating, bidding and contracting, labor and material analysis, trade and union functions, fees, risk management. Experience qualifying suppliers and negotiating rates necessary. Proficiency in Microsoft Office (Access, Word, Excel, PowerPoint) required, along with a demonstrated ability to prepare reports, summaries and analyses and present findings and recommendations. Demonstrated ability to collect and analyze data and evaluate information required. Must be detail-oriented with strong organizational and problem solving skills, and have the ability to prioritize and manage multiple projects simultaneously. Must be able to effectively manage high transaction volumes on an on-going basis. Must be a self-starter and capable of operating with minimal supervision. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus building and relationship building skills, essential. Must be able to negotiate issues and resolve problems. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, and be flexible in nature with sound judgment. Must have a passion for excellent customer service and commitment to exceptional quality.
Preferred Qualifications: Advanced degree and/or other professional certification (i.e. CPP, CPM, APP) preferred. Experience with large, complex organizations from a systems and workflow perspective preferred. Experience with the development of agreements strongly preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.