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The Department of Neurological Surgery specializes in the management of acute brain and spinal trauma, vascular disease, and disorders of the brain, peripheral nerves and spine. We are also co-directing the UW MedicineNeurosciences Institute and house the Sports Health and Safety Institute (SHSI). Our physicians practice at Harborview Medical Center, UW Medical Center, Seattle Children's Hospital, Northwest Hospital, Valley Medical Center, the VA Hospital, and throughout the 5 state WWAMI Region. In addition, the department has one of the premier academic training programs in the world. We have an outstanding research program ranging from spine regeneration to brain computer interfaces and a broad array of clinical trials.
The Department of Neurological Surgery currently has an outstanding opportunity for a Program Operations Specialist to serve SHSI in a variety of roles. The incumbent must demonstrate outstanding administrative skills, including program and budget planning, websiteadministration and administrative support. SHSI is a leading resource providing education to athletes, parents, coaches, administrators, healthcare providers and others as well as a leading advocate for safe and healthy sports practices. The Institute includes a robust website, This highly visible position will support the operations of the Institute and be responsible for developing and maintaining an administrative infrastructure to support the work of the institute.
This position will report to the Director of the Inststitute and will be expected to work closely with and provide regular updates to the Director and Associate Director in the Department of Neurological Surgery on financial and administrative issues.
This role requires attention to detail, the ability to meet tight deadlines, efficient organizational and financial skills, and the ability to balance multiple projects and stakeholders. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the University are key. The successful candidate will employ strategic tools to develop and assess options, support the implementation of strategic initiatives, and possess outstanding administrative skills.
More specifically, in partnership with the Institute's Director, this position will:
Craft a five-year program strategy to achieve measurable results
Establish strong working relationships with public, private and non- profit leaders who are in a position to influence sports health and safety practices and guidelines.
Partner with UW Medicine Development to promote the Institute and garner individual and corporate gifts; establish ongoing communications and outreach with the Institute's supporters and donors
Provide project leadership and support to the Director for his participation in a variety of national and international organizations
Develop and maintain materials in support of the Institute and its' education and advocacy programs
The necessary attributes to successfully meet all of these demands include project management experience, the ability to handle a high volume of confidential information, the ability to work in a start-up operation, a professional and personable demeanor, and the ability to understand the political nuances - all while meeting project deadlines and maintaining composure. The ideal candidate is able to work successfully in a team environment, and build effective working relationships inside and outside of the department and University, while keeping abreast of general academic and business objectives, policies, standards, services, and procedures in order to maintain a comprehensive awareness of the Institute's priorities and business needs.
Duties & Responsibilities:
UW Medicine Sports Health and Safety Institute Administration: 95%
Establish work priorities and deadlines for projects.
Design, disseminate, implement, and oversee SHSI organizational and administrative policies and procedures as well as ensure compliance with the policies and procedures of the Department of Neurological Surgery, School of Medicine, larger University of Washington and both state and federal agencies.
Administer the budgetary affairs of SHSI, including financial planning, monitoring, and forecasting of all major Institute budgets
Audit and approve all expenditures for proper compliance with proposed budget goals and regulatory requirements at the unit, UW, State, and Federal levels as required.
Create and disseminate all monthly, quarterly, and annual financial and operational reports for public consumption
Ensure accuracy and compliance with SHSI, departmental, SOM, and UW policies and procedures
Create and implement proper organizational flow and management of business process implementation that is in alignment with SHSI strategic goals yet is compliant with departmental, SOM and UW policies and procedures.
Other Duties as assigned 5%:
| MBA in Marketing, Political Science, Project Management, Business, or related field. Experience in program management, marketing |
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.