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The UW's School of Social Work has an outstanding opportunity for an Assistant Director of Finance Administration.
The Assistant Director of Finance Administration serves as the primary budget planner and accounting manager for the School of Social Work operational endeavors. The Assistant Director of Finance Administration is responsible for ensuring that the non-research financial resources of the School are used effectively and efficiently in compliance with the mission of the School of Social Work. The School of Social Work currently administers over $25 million of University of Washington non-research funding, including a wide variety of state, self-sustaining, gift, and revenue budgets. Responsibilities will include budget development, planning for expenditures of funds, controlling and authorizing expenditures and, in conjunction with the Assistant Dean of Finance and Administration, developing and refining policies for fiscal management and administration. The Assistant Director of Finance Administration will be responsible for recommending, planning for, as well as implementing enhancements to the administrative information and reporting systems.
The Assistant Director authors and refines policies and procedures in conjunction with the Assistant Dean of Finance & Administration for school wide financial and administrative processes including financial management, travel, and purchasing as well as acquiring, interpreting and disseminating information to all units within the School. This includes assisting with the design and implementation of the financial and administrative procedures and guidelines for the School intranet.
The Assistant Director is responsible for implementing all large scale data analysis of the School as requested either by Executive leadership including the Dean, Associate Deans and Assistant Dean of Finance & Administration to Faculty Council. Examples of data analysis include longitudinal comparisons of expenditures by operations and personnel to determine future trend analysis. Additionally oversight on the annual CSWE cost to educate in conjunction with the Assistant Dean and leaders of the Child Welfare Training Program will be completed annually. The cost to educate determines reimbursements available for the School's MSW training program with the Department of Social & Health Services. Further analysis on activity based budgeting will help determine anticipated revenue returns to the School to support its educational and administrative operations.
May serve as alternate in the absence of the Assistant Dean of Finance and Administration in SSW and UW meetings concerning finance administration.
The Assistant Director has primary responsibility for overseeing State and University funds (approx. $25M annually). As the primary budget officer, he/she is responsible for major budget functions such as development of annual budget requests to the Assistant Dean of Finance & Administration with ultimate approval by the Dean and assisting in the planning and allocation process of School funds. The Assistant Director maintains accurate and timely data in all budget modules, and prepares and submits budget revisions as needed. The Assistant Director confirms budgeting for payroll for the entire School of Social Work in partnership with the payroll supervisor including verification of proper budgets and position controls within the School. In concert with the Assistant Dean of Finance & Administration, the Assistant Director will be responsible for the School's fiscal year and biennium close from balancing budgets to achieving positive fund balances for budget type and class per UW Office of Planning & Budget guidelines. At the School level, the Assistant Director manages the School's functional unit budgets and provides advice to directors on their financial status (for example, assisting with budget development, preparing reports for and meeting with unit directors to review reports). The Assistant Director also monitors gift funds, professorships, and works with the School of Social Work grants administration with principal investigators' research cost recovery and/or startup funds as appropriate.
The Assistant Director has sole responsibility for managing the financial aspects of the School's Advanced Standing Program, a fee-based program run out of Educational Outreach Summer Quarter. Duties include preparing the annual budget, monitoring revenues, and overseeing monthly expenditures and liaising with the Office of Professional and Continuing Education as needed in implementation of the Summer Quarter budget.
The Assistant Director monitors expenditures for gift and professorship budgets. The Assistant Director will work with the School's Advancement Office and various faculty and donors regarding management of donated funds as needed.
The Assistant Director facilitates the annual scholarship processes for affected BASW, MSW, and PhD students with the Offices of Advancement, Admissions and Student Services. Processes include revenue projections that are eligible for distribution to oversight on distribution and reporting of scholarships for annual recognition with donors.
The Assistant Director prepares unit level reports for inclusion into larger School wide annual reports with input as needed from appropriate research units. As such, the Assistant Director provides summary-level financial reports to the Assistant Director of Finance and Administration, the Dean, and other School leaders (e.g. the Faculty Council).
The Assistant Director analysizes trends that are related to revenue projections and expenditures both longitudinally and prospectively. The analysis informs decisions that executive leadership must make in future resource allocations to ensure funds are used as efficiently as possible.
The Assistant Director drafts and refines policies and procedures for school wide financial and administrative processes including financial management, travel, and purchasing as well as acquiring, interpreting and disseminating information to all units within the School. This includes assisting with the design and implementation of the financial and administrative procedures and guidelines for the School intranet.
The Assistant Director supervises 1 Budget/Fiscal Unit Supervisor. The Assistant Director is responsible to verify all expenditures and revenues that the budget/fiscal unit supervisor will approve are in accordance both the budget type/class of expenditures affected along with proper purpose under various budgets. The Assistant Director will provide leadership, mentorship and direct supervision for the supervisor including annual reviews, troubleshooting of questions in absence of the supervisor with School of Social Work employees and if need be provide corrective action to the supervisor if performance issues occur.
The Assistant Director may serve as alternate in the absence of the School's Director of Finance and Administration on both financial & facilities matters on invited committees and/or ad hoc planning groups both within the School of Social Work and University wide.
Oversees annual and biennial close process for state and University-supported budgets totaling over $25 million.
Establishes accounting policies and procedures and oversees accounting functions ensuring adequate internal controls are established and adhered to ensure compliance with federal, state, and University regulations, policies and procedures.
Conducts large scale data analysis on various expenditures and revenues both historically and proactively to determine trends and help determine future needs of the School in its tripartite mission.
Bachelor's Degree in finance, policy, or business.
Five years of experience working in a University financial setting (or equivalent combination of education and experience with an emphasis on budget, facilities, operational, and fiscal management).
Must be skilled in creating and using complex MS Excel spreadsheets, using MS Access queries and reports, and other information systems for financial management. Must also be experienced with using MS Word, and MS Powerpoint.
Demonstrated knowledge or ability to learn quickly the major UW systems including MyFD, OPUS, Ariba systems (eTravel, eProcurement, etc) BGT, FIN, BI Portals, EDW.
Ability to accurately analyze complex financial and accounting data and communicate clearly to faculty and staff.
Must possess an understanding of complex business practices that include UW state budget process, self-sustaining entities, and UW fiscal management.
Must communicate well both orally and in writing and be able to understand both the details and the bigger picture
Must demonstrate strong interpersonal skills and leadership, work independently and creatively, be a self-starter, team player, and a positive member of the School.
Must have a management style that emphasizes teamwork, communication, collegiality, flexibility, trust, and patience.
Ability to work effectively with staff, faculty, students, other units on campus and the general public.
Must be excited to work in a diverse, dynamic, challenging environment and be invigorated by innovation.
Ability to write succinctly and clearly; demonstrated leadership abilities in proactive management, delegation, and problem solving
CONDITIONS OF EMPLOYMENT
A satisfactory outcome from a criminal background verification will be required prior to hire.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.