| DESCRIPTION: In light of the CSJ Mission, Charism and Generous Promises, the Administrator works with the Coordinator of Community Life to promote a safe, healthy living and working environment that provides a vibrant quality of life for residents and a welcoming environment for guests, ministries, etc. With appreciation for the unique lens and culture of religious life, the Administrator oversees the operation of the entire facility and the staff who provide services to residents, and ministries located at the Center. Working collaboratively with the Coordinator of Community Life and the department heads, the Administrator models the values of CSJ Initiatives of compassion, respect and integrity. Active Collaboration With: • Coordinator of Community Life • Director of Human Resources • Information Technology • Finance • Directors of Ministries housed in the Center building • CSJ Initiatives Directors |
Functions Supervised: Direct Supervision of the Center Management Team: • Health and Wellness/Nursing • Dietary • Housekeeping • Laundry • Maintenance • Reception • Administrative Support
ESSENTIAL FUNCTIONS: • Oversees all activity of staff providing services to Center residents and assures full implementation of CSJ Initiative’s system wide policies and procedures. • Implements a philosophy of healthy aging in all practices of the Center. • Responsible for planning, organizing and directing the Center’s operations. These operations include the implementation of philosophy, policies and procedures, the organization and administration of employees and the development of operating and capital budgets especially regarding staffing levels and maintenance projects. Specific duties include: o Participates in regular meetings with the Center Management Team. Maintains an awareness of Center activities and assures that appropriate operational support is provided for both routine and special activities. o Develops annual Center budgets and monitors monthly financial statement o Defines and assesses operational processes including staffing levels, schedules, procedures and vendor relationships. o Defines, evaluates and improves core processes required to support Center operations, including health and wellness, dietary standards, procurement of food and supplies, and housekeeping, laundry, and maintenance schedules. o Works with Human Resources to monitor Human Resources policies. With Human Resources, assures that compensation and hiring protocols are observed. • Meets individually with department heads to supervise the planning, budgeting and ongoing activities of that department. • In conjunction with their Human Resource Director, oversees the selection, employment, orientation (including education regarding the charism, mission and Generous Promises of the Congregation), development, control, and discharge of operations employees. o Promotes education of and integration of Mission, Charism, Generous Promises of the Congregation for employees and is responsible for promoting their integration into the various systems of the Center o Works with Human Resources and Mission Integration to plan new employee orientation, including education regarding the charism, mission and Generous Promises of the Congregation • Prepares and facilitates the annual reviews of direct reports. Provides feedback and input regarding the reviews of Congregational or CSJ Initiatives staff supporting the Center (Human Resources, Finance, Information Technology, etc.). As requested, contributes to the annual evaluation of those employees who are supervised by the CLT and/or members of CSJ Initiatives Directors. • Coordinates and supports center hospitality and the use of the Center facilities by sisters and COSJ ministries. E.g. – coordinating room and space scheduling and readiness, dietary support, etc. • In collaboration with the Coordinator of Community Life is responsible for emergency plans and procedures (i.e. severe weather, fire), location specific safety programs and in-services (with support from HR) along with insurance and risk issues that pertain to the Center. E.g. creation and communication of evacuation plans, requiring employees to attend safety related in services, ensuring that safety programs for resident sisters are current, etc. • Develops and monitors Center budget in consultation with the Coordinator of Community Life and finance office and recommends the Center budget to the CSJ Initiatives Director of Operations. • Works with CSJ Initiatives Director of Operations regarding capital expenditures on campus and decisions regarding off-campus properties in collaboration with the sisters who live in these residences. • Initiates and facilitates local environmental initiatives in collaboration with the congregation Sustainability Committee. • Supports the process, implementation, and integration of various CSJ Initiatives and Congregational initiatives along with the willingness to be flexible and to lead in a time of transition. • Additional responsibilities and duties as required.
EDUCATION AND EXPERIENCE: • Bachelor’s Degree with 3 or more years of successful general management or facilities management experience, including direct supervision of staff. • Prior operations experience in a residential assisted living setting or related environment • Possess the appropriate license to operate a licensed nursing home or assisted living facility in the state where Center is located.
PHYSICAL ACTIVITY REQUIREMENTS: • Standard office environment. • Occasional overnight travel required.
? The following core competencies are required of COSJ/CSJI employees: Personal Accountability/Quality of Work • Demonstrates competence in required job skills. Understands and masters the process, methods and procedure of the position. Exhibits good attendance, punctuality and time management. Productivity • Follows directions. Works independently and accomplishes work accurately. Learns new skills for improved effectiveness of position. Takes initiative, is self-motivated. Offers new ideas and suggestions. Communication and Teamwork • Exhibits good interpersonal skills. Communicates with others within the department. Communicates planned job tasks to appropriate managers and supervisors when necessary to ensure efficient work activity between departments. Demonstrates the ability to be a team player.
• Establishes a course of action to accomplish specific goal(s). Manages several tasks at one time until timely and satisfactory completion. Manages resources and creates contingency plans. Appropriately allocates resources. Initiative and/or Leadership • Shows initiative in the face of unusual and/or planned situations and work environments. Exhibits good judgment and demonstrated leadership by completing tasks in unusual situations with little supervision. Knows and follows the Generous Promises. • Recognizes and partners with the Congregation in promoting the Generous Promises. Contributes appropriately to the Congregation’s mission of unity, reconciliation and reverencing diversity. Goal-Oriented/Results Driven • Achieves annual goals. Possesses and applies knowledge, skills and abilities. Displays an understanding of how the job relates to others. Strives for successful outcomes in serving the sisters and staff. The above statements are intended to describe the general nature of work required of this job. They are not intended to be an exhaustive list of all responsibilities, skills or competencies. As needs change, employees will need to be flexible in assuming new responsibilities. All employees are expected to follow policies and standards established in the company’s Employee Handbook.
This document does not create an employment contract, implied or otherwise. Employment relationships with the Congregation of St. Joseph and CSJ Initiatives are "at will."