ADMINISTRATIVE COORDINATOR Natural Sciences
|Req #: ||145355 |
|Department: ||NATURAL SCIENCES |
|Appointing Department Web Address: ||http://NATURAL SCIENCES |
|Job Location: || Seattle Campus |
|Job Location Detail: ||Russell Hall |
|Posting Date: ||05/09/2017 |
|Closing Info: || Closes On 05/30/2017 |
|Salary: ||$2739 - $3635 |
|Union Position: ||Yes |
| || This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information |
|Limited Recruitment: || |
|Limited Recruitment Other: ||Open to all |
|Notes: || As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website click here. |
| The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. |
Our College of Arts & Sciences Natural Sciences, has an outstanding opportunity for an Administrative Coordinator. This individual will provide administrative and project management assistance to the Director of Advancement for the Natural Sciences, and the Associate Directors of Advancement for the Natural Sciences, and act on their behalf as assigned or in their absence. The natural sciences advancement team benefits departments and programs in the College of Arts & Sciences (CAS), by focusing on obtaining private support from individual, corporate and foundation donors.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Assist the natural sciences advancement team in implementing its annual fundraising plan designed to solicit new major donors, steward existing donors, cultivate new donors, and support the College's overall mission.
Plan, manage and execute small to medium-sized cultivation and stewardship events each year, either independently or in conjunction with the College marketing and communication team. Event related duties will require evening work and overtime.
Communicate and disseminate information to the University advancement staff, faculty, administrators and other internal and external constituencies, including volunteers and supporters. Assist administrators in science departments with questions related to development.
Request reports, data, and other information from Advancement Services.
Analyze data for consistency and appropriateness for given tasks.
Provide advisory board support with meeting reminders, written agenda, prepare minutes and respond to inquiries from volunteers.
Conduct research, maintain confidential records on donors' activities and interests, and assist in analyzing such data. Participate as a member of the advancement team, providing advancement support on donor briefings and solicitations/proposals when appropriate. Prepare summary profiles of current and prospective supporters for members of the advancement team.
Work with stewardship team to steward donors to the Natural Sciences.
Monitor budget status and expenditures of the natural sciences advancement team. Prepare monthly status reports. Develop Budget estimates and projections as requested. Conduct monthly budget reconciliations.
Assist in the general operations of the overall CAS advancement office; prepare materials and agendas for internal and external meetings, trainings and events; edit and format the correspondence, development proposals, planning documents, and schedule appointments with internal and external constituents; manage travel arrangements, expense reimbursements, document routing, etc. and provide other general administrative support for the advancement team.
Direction is received from the Director of Advancement for the Natural Sciences and the Associate Directors of Advancement for the Natural Sciences.
Supervise hourly, student employee when appropriate.
| High school graduation or equivalent AND two years of experience in administrative and special event support OR equivalent education/experience. |
Demonstrated proficiency in writing for publication, especially web-based promotional materials.
Strong interpersonal skills and customer service; professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, i.e. verbal and written, one-on-one and group, etc.; ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences.
Demonstrated ability to build and maintain positive relationships; puts the team/organizational goals above individual goals and actively contributes as a member of working teams; proven ability to work collegially and effectively with development colleagues, school administrators, and external constituencies.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. Takes responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, visions and values of the organization
Demonstrated creativity, organizational ability, and strong attention to detail; ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic environment in an organized and professional manner; ability to manage deadlines with continuous interruptions.
Demonstrated ability to maintain confidences and protect confidential information; acts in a selfless manner and models ethical values of the UW.
Ability to manage deadlines and work with continuous interruptions.
| Bachelor's degree |
Previous development and fundraising or non-profit experience
Familiarity with the University of Washington.
Knowledge of UW Development Office policies and procedures.
Previous fundraising or nonprofit experience, including working with volunteers and helping coordinate events.
Proficiency with Microsoft Outlook, Word, PowerPoint and Excel; experience with Adobe InDesign, Illustrator and Photoshop; experience with web-based research tools. Willingness and ability to learn how to use the ADVANCE database system and other proprietary software products.
|CONDITION OF EMPLOYMENT:|
| Cubical/Open workspace environment which may result in additional or higher levels of noise and visual distractions. |
Ability to work evening and weekend hours, as necessary, on short or limited notice.
Must have regular and reliable transportation for local travel and willing to travel when necessary.
Ability to work evenings and weekends.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
As a UW em