The Assistant Director for Student Clubs and Organizations must have a passion for working with creative students and will serve as a co-creator of a vibrant and innovative environment for student involvement. The ideal team member will establish and sustain collaborative partnerships within the Division of Student Affairs, Diversity and Inclusion and the Berklee College of Music community, in order to create transformational co-curricular experiences. We strive to provide opportunities for students to explore who they are authentically, while developing greater independence, agency and resiliency. We strive to provide a community that actively engages in reflection, in order to examine the present and future aspirations.
Reporting to the Director, Student Activities and Leadership, the Assistant Director for Student Clubs and Organizations is responsible for the overall development, creation and implementation of a comprehensive clubs and organization programs. The Assistant Director leads the coordination and approval process of all student clubs and organizations, programming funding requests, and travel. The Assistant Director will also work with student leaders in the development of the constitution and mission of their respective club or organization, and the organization structure to advance the mission of the club/organization. The Assistant Director will work closely with student leaders in the selection of club and organization advisors, as well as lead a training program to adequately prepare advisors to serve in this important role. Coordinate all major aspects of student organizations on campus that include, but not limited to the processing and maintenance of online requests, event proposal review, training and leadership development, and general advisement of student leaders.
Ability to plan, direct, and evaluate a complex operation, using staff, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
Ability to apply budgetary and fiscal planning techniques within financial constraints.
Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
Ability to communicate effectively -orally, by phone, in person, and in writing.
Ability to respond to emergency situations in a timely manner.
Proven ability to work & lead effectively in a highly diverse campus community.
Essential Duties and Responsibilities
Club and Organization support:
Assist the Director with the development, planning, and implementation of strategic initiatives and programs that support the co-curricular engagement of students
Coordinate an annual Student Organizations Understanding Leadership Summit to provide professional and leadership development to student leaders
Regularly utilize student development theory, research, best practice, and assessment tools in order to identify and understand the needs of students transitioning to university life and as such develop and implement initiatives to serve these student populations
Serves as campus advisor to student groups, including such areas as music, campus activities, student government, student affinity groups, volunteer students, multicultural organizations, etc.
Ensures adherence by student organizations to departmental, campus, and college regulations, policies, and procedures
Create and provide annual trainings to student leaders around financial, scheduling, and college policies
Coordinates, prepares, and disseminates publications related to student clubs, student activities, and student services, to students, staff and the community
Coordinates travel arrangements for student related travel in accordance with College policies and procedures
Lead the process in creating, reviewing and enforcing policies that affect student organizations and minimize risk of the college and align with the best practices in higher education
Develop and implement a comprehensive assessment program to determine the advancement of leadership skills due to involvement in student clubs and organizations.
Create annual reports summarizing major events/programs as it relates to student clubs and organizations
Act on behalf of the Director when requested
Establish and implement Student Organization and Advisor Manuals in order to advance the student experience as it relates to Clubs and Organizations
Oversee the creation of the weekly events communication to the Berklee and Boston Conservatory at Berklee Community
Create and maintain web-based materials that support the development of the student club and organization program
Other Event Responsibilities:
Plan and implement additional staff initiated programs throughout the year
Perform other job-related duties as assigned
Other Information or Comments:
Weekends and evenings hours as well as some holidays required
While performing the duties of this position, the employee may be required to travel
Excellent organization skills and attention to detail for tasks
Excellent writing, editing, and proofreading skills
Strong oral, written and interpersonal skills and the ability to work collaboratively within a team
Demonstrated interest in and commitment to college’s diversity statement and in creating an inclusive and welcoming environment for all students
Highly dependable. Ability to assume responsibility for delegated tasks and meet agreed upon deadlines (for both immediate and long term projects). Awareness of punctuality and reliability as a key to office and team success
Computer skills and technical fluency including Word, Colleague, Excel, Filemaker, PowerPoint, Photoshop and HTML based application as well as web-based research
Strong sense of design and vision for graphic design projects
Knowledge of higher education administration and student development theory
Knowledge of commuter student populations
Knowledge of trends in social media
Working knowledge of principles of supervision, training, and development
Master’s degree required, preferably in Higher Education Administration or a related field
Work experience of 1 year in higher education/student services, student activities, or co-curricular area
Experience with event planning and managing multiple tasks and deadlines
Ability to manage logistics involved in planning and implementing large and small scale events
Experience supervising or serving as advisor to student leaders in a campus environment
Familiarity with university/college setting and student affairs functions preferred
Ability to form and maintain positive relationships with students
Work experience of 1-2 years in higher education/student services, student activities, or co-curricular area
Experience working in a diverse college setting, student-centered service-oriented environment
The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
*** Application Instructions Specific to this Position ***
Currently enrolled Berklee students may not apply for staff or faculty positions.
Applicants who are both interested and qualified should submit the following materials:
Cover letter that addresses the applicant’s capabilities and experiences.
A resume or CV.
Incomplete applications will not be considered. The position will remain open for applications until filled.
Berklee College of Music is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
Berklee provides a diverse and inclusive work environment
We all share a universal love for listening to, and creating music
The mission of Berklee College of Music is to educate, train, and develop students to excel in music as a career. Developing the musicianship of all our students is the foundation of our curriculum. We believe that the lessons and qualities derived from that work?the self-discipline needed for excellence, the empathy required of music making and the openness and inquisitiveness essential to creati...vity?are critical to achievement in any pursuit, musical or otherwise; and that music is a powerful catalyst for personal growth, which is central to any collegiate experience. Founded on jazz and popular music rooted in the African cultural diaspora, our comprehensive curriculum is distinctly contemporary in its content and approach, and embraces the principal musical movements of our time. Through a course of scholarly and practical learning experiences integrating performance and writing, our curriculum covers the variety of influential styles, relevant technologies, and career opportunities open to today's music professional.