This position manages the administrative and financial operations for The Graduate Program in Neuroscience (GPN) a large multi-disciplinary, inter-departmental graduate program with 111 faculty, in 30 different departments, in 11 colleges on the Twin Cities and Duluth campuses of the University of Minnesota. This position is responsible for leading, directing, providing vision and oversight for all aspects of the program. The individual in this position must be able to make complex decisions with authority and understand the risk, liability and implications that could affect the GPN, the University, and constituents/stake holders.
In addition to overseeing the planning, implementation, and direction of the GPN, this position has full authority in working with vendors to negotiate space, contracts, schedules and logistics. This position will serve on various committees with multiple constituents from institutions responsible for orientation, transition, and retention to create unique experiences for GPN membership and constituents. This position is also responsible for supervising the Graduate Program Assistant (Principal Office and Administrative Specialist).
Program Administration (40%)
- Manage the day-to-day operations of the Graduate Program in Neuroscience (GPN).
- Provide project management expertise to a number of key initiatives.
- Plan, guide and manage the program and event budgets.
- Direct and collaborate with key stakeholders in the development of educational program needs.
- Manage the needs of all programs in reviewing, negotiating, securing and recommending space for events.
- Responsible for accuracy of event billing after event completion.
- Direct the Principal Office & Admin Specialist in the planning and setup of all events.
- Maintain implementation of upgrading program IT solutions.
- Complete quarterly, annual and other requested reports.
- Supervise all GPN administrative and volunteer staff.
- Participate in GPN governing committee meetings.
- Supports pre-award sponsored project preparation and submission activities in conjunction with department accounting and research administrative staff.
- Guide the strategic work of the GPN Admissions Committee.
- Direct the Principal Office & Admin Specialist in the processing of applications for admission.
- Prepare candidate reports for committee meetings.
- Responsible for the planning and executing recruitment activities.
- Assemble and process fellowship applications.
- Coordinate the matriculation and enrollment of each new class of students.
Education Management (20%)
- Oversee and manage all logistics of educational programs and evaluations; publications and marketing; speakers, and special initiatives.
- Work with the Department Administrator in the day-to-day management of the Graduate Program in Neuroscience undergraduate education in the Department of Neuroscience.
- Manage the creation and/or maintenance of courses and program requirements.
- Advise students on registration, responsibilities and benchmarks.
- Monitor student accounts to ensure timely payments for training related expenses.
- Communicate regularly with third-party billing, student health benefits, and faculty mentors to prevent and solve problems associated with student support.
- Work closely with University and non-University staff, prospective and current students and faculty to explain, interpret, advise and resolve GPN policies.
- Coordinate annual progress reports and meetings with the DGS.
- Communicate with K-12 schools across Minnesota.
- Recruit volunteers to cover each year’s level of need, and coordinate training sessions for volunteers.
- Coordinate a booth at the State Fair each year.
- Supervise Principal Office and Administrative Specialist.
- Assign, train and evaluate work.