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The Department of Pediatrics is dedicated to improving the health of all children and adolescents by educating the pediatric and physician leaders of the future, advancing research, advocating for children and providing the nation's best primary and specialty pediatric clinical care. The Department of Pediatrics is the second largest department in the School of Medicine. In addition to the large number of faculty and staff, the Department encompasses twenty-one academic divisions and units determined by clinical subspecialty, such as pediatric cardiology, pediatric endocrinology, neonatology, general pediatrics /primary care, adolescent medicine, etc.
The Department of Pediatrics Division of General Pediatrics has an outstanding opportunity for a PUBLICATIONS COORDINATOR to support the Division's efforts supporting Journal of the American Medical Association Pediatrics. The position is expected to work approximately 40 hours per week. JAMA Pediatrics (formerly Archives of Pediatrics & Adolescent Medicine, and before that, American Journal of Diseases of Children) is an international peer-reviewed journal and is the oldest continuously published pediatric journal in the United States, dating back to 1911. JAMA Pediatrics is a member of The JAMA Network family of journals, which includes JAMA and 10 specialty journals. JAMA Pediatrics is published online weekly, every Monday, and in 12 print/online issues per year.
Under the general direction of the JAMA Pediatrics Editor, independently plan, direct, and coordinate all aspects of the JAMA Pediatrics publications process. This includes planning, coordinating, and participating in manuscript and editorial meetings and conference calls; independently prioritize needs of editorial management team and coordinate all travel arrangements; assist with communications and support for the journal's editors and the editorial board.
Oversee the process of submitted manuscripts and other journal content and contribute to writing, editing, design, and production; monitor article submissions and coordinate their review, and participate in editorial decisions.
Independently perform critical manuscript review at all stages of processing to ensure compliance with journal standards as set forth by the publisher and accepted editorial policies. Provides quality control check for all initially and re-submitted manuscripts prior to editorial review, ensuring all files are formatted and uploaded properly by the author/reviewers.
Act as primary liaison with JAMA Pediatrics Chicago-based editorial managers with regard to editorial policies and procedures, management of deadlines and online/print publication schedules, management of editorial inventories and page budgets, and planning of the annual editorial board meeting.
Become proficient with the journal editorial management systems supplied by JAMA for timely and efficient management of editorial manuscripts submission and QA, peer review, soliciting invited manuscripts, editorial decisions, author revisions and acceptance, securing authorship forms and permissions, support for and communications with authors and reviewers, support for decision making editors, scheduling for weekly online and monthly print publications, transfer of accepted content to production system, management of editorial inventories and page budgets, and generating and analyzing standard editorial reports of journal key performance indicators.
Oversees the daily activity in the manuscript submission and peer reviewer database for the journal and coordinates the peer review process for manuscripts sent for external review. Contacts peer reviewers chosen by the Editors/Guest Editors to request peer review; chases delinquent authors and reviewers; maintains accuracy of author, reviewer, and editor profiles in the manuscript submission system; follows established protocols and procedures in handling and filing confidential information and materials.
Fields all queries from authors about manuscripts submitted but not yet accepted or rejected; from reviewers (recruited and committed); from the Editorial Board and Guest Editors. Responds to complaints and/or works with others to make adjustments to resolve, with appropriate referrals to Senior Editors and JAMA legal counsel.
Independently project, monitor, maintain, initiate and/or approve expenditures related to JAMA Pediatrics editorial staff and office.
Using statistical, spreadsheet and/or other data base software, maintain accurate statistical information and monitor journal key performance indicators and fiscal records to include processing of requisitions, invoices and payroll; and travel reimbursements.
Perform related duties as required
Communication and Team building:
Promote and contribute to the development of teamwork in the service and working relationships between journal editors, authors, reviewers and JAMA Network staff.
Form productive working relationships with co-workers. Communicate clearly, directly and on a timely basis.
Open to receiving feedback and making constructive changes as a result.
Demonstrate a courteous, respectful, professional attitude and behavior at all times.