- Monitor NCAA Eligibility through Checksheets & Rosters
Continuing eligibility is tracked through our roster and checksheet systems and is closely monitored. Rosters for all sports indicating team members, student ID #, current major, term #, cumulative GPA, required GPA and PTD for next checkpoint are continually updated. All student athletes have access to NCAA eligibility requirements checkpoints and current standing. Checksheets indicating major, catalog year, JU core curriculum requirements, major requirements, elective space, classes completed, classes still required, grades received, the semester each completed class was taken and additional graduation requirements are also updated every semester.
- Incoming Transfer Student Registration
All incoming transfer student athletes are guided through the online course registration process by the Assistant Director of Student Athlete Services. Functions of the JU website, Webadvisor and Degree Audit are discussed.
Each Spring, all student athlete records are reviewed for NCAA potential eligibility issues. Any student deemed as “at risk” are notified of current NCAA standing and the requirements of their next checkpoint. Each student, coach and student athlete services staff member are notified of the findings.
After grades have been submitted for the Spring term, the Assistant Director of Student Athlete Services again reviews each student athlete in terms of NCAA eligibility. Anyone who will not meet NCAA eligibility requirements for Fall are notified. Student athletes who may be able to gain eligibility through summer school are also notified. The requirements to gain eligibility are specified in the notification. Coaches and athletics staff are also included on this information.
The Assistant Director of Student Athlete Services completes and compiles the academic related information, including the academic recovery plan, required for the submittal of NCAA waivers.
- Monthly Newsletter to Athletics Staff & Student Athletes
A monthly newsletter is distributed to the Athletics staff, coaches, and student athletes regarding important academic dates and deadlines and academic resources. Other key, academic related information is also shared in the newsletter.
Each semester, the Assistant Director of Student Athlete Services compiles travel information for all sports travel for all athletes. The travel letter is the official letter which informs instructors of approved travel for student athletes due to athletics contests. The information is broken down by team roster. Official travel dates are collected and placed on JU letterhead. Any class a student athlete may miss due to athletic competition is indicated on the Travel Letter. The Travel Letter is then distributed to every professor for each class a student athlete is registered in for that semester.
The travel information that is included on the official travel letter is also included on the missed class worksheet. However, the missed class worksheet is an instrument for the student athlete to use at the beginning of each semester. It is used by the student athletes to compare athletic contest travel dates to class syllabi to see what classes, assignments, exams, etc. they would miss during the semester due to athletic travel. It is to be filled in during the drop/add period (first 5 days of each semester) by the student athletes. The completed worksheet is then used by the student athletes to discuss with their instructors the work that they will be missing. The student athlete, along with input from their instructors, can then decide whether it is viable to take the course that semester.
Each semester, after grades have been submitted for the given semester, an incompletes database is created and maintained. Any student athlete with an incomplete grade listed is notified of the incomplete grade, what subject area the incomplete is recorded in and reminded of the ramifications an incomplete grade may have on NCAA eligibility.
Each registration period, registration reports are run by the Assistant Director of Student Athlete Services to determine the registration status of the student athletes. Student athletes and coaches are notified of any student athlete not registered full time.
- NCAA Eligibility Individual Appointments & Team Meetings
Each new student athlete is encouraged to have a first appointment with the Assistant Director of Student Athlete Services. NCAA eligibility requirements are discussed at length and important documents and handouts are provided. In addition to individual appointments, the Assistant Director of Student Athlete Services, along with the FAR, meet with every team to discuss academic issues. These team meetings take place at the beginning of the semester for all teams in season.
- Prospective Student Athletes
The Assistant Director of Student Athlete Services provides academic/NCAA information to prospective student athletes and parents during official, unofficial and orientation sessions.
- Change of Major/Update Catalog Year/Change of Advisor Requests
The Assistant Director of Student Athlete Services checks then processes academic requests that may impact NCAA eligibility status.
The responsibilities of this position are to develop, budget, and implement a holistic Student-Athlete Development program for Jacksonville University student-athletes and provide a well-rounded experience to assist transition through their college experience and prepare student-athletes for life after collegiate athletics. This includes oversight of the programming curriculum, including but not limited to: Career Development, Leadership Development, Personal Development, and Diversity and Inclusion. This position will be the liaison to the Career Resource Center and the primary contact for all program inquires and oversee the Student-Athlete Advisory Committee and Phin Academy. This position will also instruct a course for freshmen student-athletes and assist with freshmen orientation; Coordinate and facilitate educational workshops for specific teams covering topics to include but not limited to, effective communication, diversity and inclusion, leadership, personal branding, and bystander intervention.
- Experience with NCAA rules, guidelines, and by-laws. Extensive professional level customer service experience. Demonstrated proficiency with current office computer software including word processing, spreadsheets and experience with the maintenance of a database. Ability to calmly diffuse unhappy clients. Excellent communication and organizational skills with the ability to work independently but also with othr departments and personnel.
-Experience working with student athletes at the Division I level. -Prefer selected candidate to possess experience working with student athletes in an academic support environment including mentoring and advising. -Familiarity with NCAA progress rules, excellent communication and organizational skills, and the ability to work with a diverse population.
-Master’s Degree preferred
Please email cover letter and resume to: Lauren Cevis, email: email@example.com