Provides administrative secretarial and clerical service to students, faculty, and staff, such as schedules appointments, gives information to callers, provides office management and otherwise relieves officials of clerical work and minor administrative and business detail.
Essential Duties and Responsibilities:
Reads and routes incoming mail/email; locates and attaches appropriate file to correspondence to be answered by employer
Works with word processing, spreadsheet and database software to complete administrative tasks
Handles extensive confidential information
Composes and types routine correspondence; prepares materials for special events such as invitations, guest lists RSVPs, programs, etc.
Files correspondence and other records
Answers telephones and gives information to callers or routes to appropriate official and places outgoing calls
Schedules appointments and makes changes to calendar as necessary
Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person
Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisors
Arrange travel schedule and reservations
Compiles and types statistical and budget related reports; maintains related databases and enters new data as necessary
Schedules meetings and records minutes of staff meetings; makes copies of correspondence or other printed matter; complete room reservations
Accesses, inputs and retrieves information from computer
Prepares outgoing mail
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
Assists with office payroll
Orders and stock office supplies as necessary; processes purchase orders as necessary
Processes a variety of documents, forms, and files
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity and service to the College
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Tarrant County College District, a comprehensive two-year institution established in 1965, is dedicated to providing quality education that exceeds the expectations of the people of Tarrant County. More than 50,000 students are enrolled in TCC's associate degree and technical programs, making it the sixth largest among Texas colleges and universities. Continuing Education, Corporate and Workforce ...Services offer additional opportunities for businesses and individuals of all ages, through Continuing Education courses, workshops and customized training programs. The college has five major campuses in the cities of Hurst (Northeast Campus), Fort Worth (Northwest, South and Trinity River campuses), and Arlington (Southeast Campus), with administrative offices in downtown Fort Worth at the May Owen Center.